ZOO works with the biggest names in the entertainment industry. We help Hollywood studios, global broadcasters, online retailers and independent distributors reach audiences everywhere through our innovative cloud-based software.

We have an exciting opportunity to join our growing HR team as a HR Assistant.

This is a fantastic opportunity to join a busy HR department supporting over 200 employees aross the UK & US. The main requirement in this role is to support the HR department by providing administrative support throughout the recruitment and employment process; as well as leading on important functions such as employee engagement.

HR Administration

• To administer starter / leaver processes including all documentation, induction processes and exit interviews.
• To prepare all letters or contracts for any changes to employee terms and conditions e.g. flexible working.
• To handle maternity, paternity, adoption, shared parental leave and parental leave administration processes and ensure that associated payroll processes are completed.
• To handle all initial contact into the HR department, signposting onwards as appropriate.
• Administer, promote and track usage of staff benefits schemes.

Recruitment & Onboarding

• To provide administrative support to the recruitment process including:
• Placing of advertisements
• Managing candidate correspondence including invitations to interview
• Acting as point of contact for any candidate queries during the recruitment and selection process
• To produce and issue all offer letters and employee contracts
• To ensure all new starter paperwork is completed and relevant information provided to Payroll and benefits providers for processing
• To conduct inductions with all new starters on their first few days of employment.

HR Database & Reporting

• Be the primary contact for queries on the HR systems
• Ensure the HR Database accurately reflects current staff conditions and details. This includes inputting starters and leavers, contractual amendments, change of details, annual leave and recording of sicknesses and other leave.

Employee Relations

• To respond to general queries from managers and employees, signposting them to the appropriate policies and procedures.
• To provide administrative support to line managers in HR processes, including note taking at investigations or formal meetings.

General

• To maintain own continuing professional development, keeping up to date with legal requirements and relevant HR developments.
• To maintain appropriate confidentiality of information relating to the Company and its staff and maintain compliance with the Data Protection Act.

• CIPD Level 3 desirable
• Excellent written and oral communication skills
• Experience in HR administration and an understanding of HR processes
• Experience of HRIS is advantageous but not essential
• Excellent organisational skills including ability to manage time and prioritise effectively
• Personal resilience and the capacity to work effectively
• Ability to deal with confidential information and maintain confidentiality is essential.
• The ability to work independently and problem solve
• Ability to work well under pressure to deadlines
• Well-developed interpersonal skills and able to deal with stakeholders at all levels

Benefits & Rewards

We employ the brightest and most original thinkers in our industry. We value all the folks that make ZOO a great place to work. Along with a competitive salary we also offer a wide range of benefits which include:

• Flexi time
• Pension scheme
• Free city centre parking
• 25 days holiday
• Free fruit and snacks
• Staff Socials
• Share scheme (save as you earn)
• Reward and Benefits Portal – ZOOPerks
• Unlimited access to over 3,500 courses on Udemy for business