Communications Officer

UK Biobank Oxford United Kingdom Other

Company Description

UK Biobank is a large prospective cohort study of 500,000 individuals from across the United Kingdom, recruited during 2006-2010.  A rich variety of genetic, biochemical, lifestyle and health-related information is available on each participant, making the resource unprecedented in its size and scope. The study continues to collect extensive information about its participants, including data from questionnaires, physical measures, physical activity monitors, multimodal imaging and biomarker assays.

The resource provides researchers around the world with key data for studies to improve health.

Position

This is a rare and exciting opportunity for a talented reporter to join UK Biobank to help us produce high quality, engaging content for a wide range of audiences.    

The post holder will help manage the writing and distribution of news releases, including with communications teams within industry and academia, to maintain UK Biobank’s high profile and first class reputation.

Reporting to the Head of Communications they will also produce high quality, engaging content for the web site, internal communications, printed materials, twitter, public meetings and conferences.  Audiences will include participants, the general public, scientists, funders, and UK Biobank staff.

Requirements

UK Biobank’s challenge is keeping up with the fast-moving project to ensure participants, staff and funders feel valued and understand their role in the success of this project.  To be successful in this role you will possess good reporting skills to produce high quality, engaging content for the web site, internal communications, printed materials, twitter, public meetings, conferences and the media.  The role will work closely with the other members of the Communications Team in creating podcasts, video and animation to support UK Biobank’s communication activities. 

To be considered for the role, you will need to demonstrate experience of the tasks below and be able to meet the essential criteria: 

Key Accountabilities

  • Create fresh content for the UK Biobank website, staff communications and participant newsletters.
  • Work with scientists and research institute/ industry press officers to promote published results from studies using the UK Biobank resource.
  • Use your communications skills to support senior staff to exploit research findings to help ensure they contribute to improved health.
  • Assist with incoming media calls and liaise with UK Biobank senior management, researchers and funder press officers as appropriate.

Essential Criteria 

  • Degree or equivalent in either Communications, Journalism, Public Relations or related field.
  • A minimum of two years’ experience in communications strategy development
  • Excellent writing skills and a passion for communicating health science to colleagues, participants, funders, scientists and the world around you.
  • Adept at transforming complex scientific information into material for the non-expert and bring a fresh eye on communicating a wide range of health research to new audiences.
  • Persuasive, creative and open to new ideas. You will take a close interest in the way in which your work is used, either on the internet, as audio or as published documents.
  • You will be able to find new ways to show how individual research findings contribute to the ‘big picture’, support the goals of UK Biobank and its funders, and ultimately influence government and health guidelines

Other information

Full Time - Monday to Friday (35 hours per week)

 UK Biobank, based at University of Oxford

Salary £30,000 to £35,000pa (depending on experience)

The closing date for receipt of applications is Monday 18th February 2019 at 5:00pm.

UK Biobank operates to ISO9001:2015 and ISO27001:2013 regulations as well as UKAS 17025:2005 regulations

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All relevant qualifications. Please also indicate subjects currently being studied. All qualifications disclosed will be subject to a satisfactory check. If you are applying for a radiography vacancy please add your HCPC registration details.

In most cases a criminal record need not be declared. However certain posts are exempt from the Rehabilitation of Offenders Act 1974 when even a spent criminal record must be disclosed. Whether the post for which you are applying for is exempt or not will be indicated in the additional information sent to you with this form. If you have an unspent criminal conviction you must always declare it. If you have a criminal record which is spent, but it has been indicated to you within the vacancy information that the post for which you are applying is covered by an exception, you must also disclose any spent offences. If you are successful for any post exempt from the Rehabilitation of Offenders Act 1974 you will be required to give consent for UK Biobank Ltd to check you criminal record status through independent verification. Information will be kept in strict confidence. Your offer of employment will be subject to UK Biobank Ltd being satisfied with the outcome of these checks.

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I acknowledge that in order to process my application to be employed by UK Biobank an enhanced DBS check will be undertaken.

I confirm that in the event that my DBS certificate contains any police or other information I will produce the original DBS certificate to UK Biobank within 5 working days following my receipt of it, in order for UK Biobank to proceed with my application. I acknowledge that if I fail to produce my original DBS certificate within this timeframe, UK Biobank may not proceed with my application.

I understand that if I commence work before I receive my DBS certificate, or produce it to UK Biobank, that this will be on a conditional basis as set out in my conditional offer letter and conditional contract. If my DBS check is unsatisfactory to UK Biobank I acknowledge that my employment will be discussed and the job offer may be withdrawn.

I confirm that I give my consent for UK Biobank to take a copy of my original DBS certificate and hold the copy for as long as is necessary to complete the recruitment process. At the end of this period I acknowledge that UK Biobank will remove the copy from their records and destroy it.

I further acknowledge that UK Biobank may share the information contained on the DBS certificate with a third party for the purposes of seeking guidance on the recruitment decision, where appropriate.

UK Biobank confirms that it will comply with the DBS Code of Practice at all times. A copy of UK Biobank’s SOP on the Disclosure and Barring Service checks can be found on Qpulse.

Additional section to be completed by applicants who have a subscription to the DBS online update service:

By signing this section of the form you confirm that you are registered with the DBS update service and you give permission for UK Biobank to carry out a status check with the DBS online update service.

You confirm you will produce to UK Biobank your current DBS certificate and any further information required to carry out a DBS status check.

You acknowledge that UK Biobank may require a new DBS check to be obtained if the certificate you have presented is not at an appropriate level or for an equivalent role. A new check may also be required if the online status check indicates that your certificate is no longer current.

(If you do not accept, your request cannot be processed )

The information in this form is true and complete. I agree that any deliberate omission, falsification or misrepresentation in the application form will be grounds for rejecting this application or subsequent dismissal if employed by the organisation. Where applicable, I consent that the organisation can seek clarification regarding professional registration details.

(If you do not accept, your request cannot be processed )

What is the purpose of this document?

UK Biobank is a "data controller". This means that we are responsible for deciding how we hold and use personal information about you. You are being sent a copy of this privacy notice because you are applying for work with us (whether as an employee, worker or contractor). It makes you aware of how and why your personal data will be used, namely for the purposes of the recruitment exercise, and how long it will usually be retained for. It provides you with certain information that must be provided under the General Data Protection Regulation ((EU) 2016/679) (GDPR).

Data protection principles

We will comply with data protection law and principles, which means that your data will be:

  • Used lawfully, fairly and in a transparent way.
  • Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
  • Relevant to the purposes we have told you about and limited only to those purposes.
  • Accurate and kept up to date.
  • Kept only as long as necessary for the purposes we have told you about.
  • Kept securely.

The kind of information we hold about you

  • In connection with your application for work with us, we will collect, store, and use the following categories of personal information about you:
  • The information you have provided to us in your curriculum vitae and covering letter.
  • The information you have provided on our application form, including name, title, address, telephone number, personal email address, date of birth, gender, employment history, qualifications, criminal convictions.
  • Any information you provide to us during an interview.
  • Any information as part of the interview process in undertaking a test or delivering a presentation.

We may also collect, store and use the following "special categories" of more sensitive personal information:

  • Information about your race or ethnicity, religious beliefs, sexual orientation.
  • Information about your health, including any medical condition, health and sickness records.
  • Information about criminal convictions and offences.

How is your personal information collected?

We collect personal information about candidates from the following sources:

  • You, the candidate.
  • Recruitment agencies, from which we collect information provide in your curriculum vitae from them.
  • Disclosure and Barring Service in respect of criminal convictions if applicable for the role.
  • Your named referees, from whom we collect the following categories of data: Confirmation of:

o  period of employment (start/leaving dates)

o  confirmation of job title and indication of ability to perform job being offered

o  any current disciplinary action

o  how long the referee has known the applicant and in what capacity.

How we will use information about you

We will use the personal information we collect about you to:

  • Assess your skills, qualifications, and suitability for the role.
  • Carry out background and reference checks, where applicable.
  • Communicate with you about the recruitment process.
  • Keep records related to our hiring processes.
  • Comply with legal or regulatory requirements.

It is in our legitimate interests to decide whether to appoint you to a role since it would be beneficial to our business to appoint someone to carry out the role.

We also need to process your personal information to decide whether to enter into a contract with you.

Having received your CV and covering letter and the results from any preliminary test or telephone interview, we will then process that information to decide whether you meet the basic requirements to be shortlisted for the role. If you do, we will decide whether your application is strong enough to invite you for an interview. If we decide to call you for an interview, we will use the information you provide to us at the interview to decide whether to offer you the role. If we decide to offer you the role, we will then take up references and carry out a criminal record check if it is required for the role, before confirming your appointment.

If you fail to provide personal information

If you fail to provide information when requested, which is necessary for us to consider your application (such as evidence of qualifications or work history), we will not be able to process your application successfully. For example, if we require a criminal record check, or references for this role and you fail to provide us with relevant details, we will not be able to take your application further.

How we use particularly sensitive personal information

We will use your particularly sensitive personal information in the following ways:

  • We will use information about your disability status to consider whether we need to provide appropriate adjustments during the recruitment process, for example whether adjustments need to be made during a test or interview .
  • We will use information about your race or national or ethnic origin, religious, philosophical or moral beliefs, or your sexual life or sexual orientation, to ensure meaningful equal opportunity monitoring and reporting.

Information about criminal convictions

We envisage that we will process information about criminal convictions.

We will collect information about your criminal convictions history if we would like to offer you the role (conditional on checks and any other conditions, such as references, being satisfactory). For certain roles we are required to carry out a criminal records check in order to satisfy ourselves that there is nothing in your criminal convictions history which makes you unsuitable for the role. In particular:

  • We are legally required by the Health & Care Professionals Council to carry out criminal record checks for those carrying out a role within our Imaging Clinics. 
  • The role of Radiographer and Health Care Assistants/Team Leaders are ones which are listed on the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (SI 1975/1023)] and is also specified in the Police Act 1997 (Criminal Records) Regulations (SI 2002/233)] so is eligible for a enhanced check from the Disclosure and Barring Service.
  • These roles require a high degree of trust and integrity since it involves dealing with participants and their personal information including medical condition and information. Therefore, it is a condition of employment for these roles that we ask you to seek a basic disclosure of your criminal records history.

We have in place an appropriate policy document and safeguards which we are required by law to maintain when processing such data.

Automated decision-making

You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making.

Data sharing

Why might you share my personal information with third parties?

We will only share your personal information with the following third parties for the purposes of processing your application: Stockport Council for processing a DBS application (where applicable) and Occupational Health professionals in respect of information in your medical questionnaire completed by you at job offer stage. All our third-party service providers and other entities in the group are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.

Data security

We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need-to-know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality. Details of these measures may be obtained from our Head of HR.

We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.

Data retention

How long will you use my information for?

We will retain your personal information for a period of six months after we have communicated to you our decision about whether to appoint you to role. We retain your personal information for that period so that we can show, in the event of a legal claim, that we have not discriminated against candidates on prohibited grounds and that we have conducted the recruitment exercise in a fair and transparent way. After this period, we will securely destroy your personal information in accordance with our data retention policy.

If we wish to retain your personal information on file, on the basis that a further opportunity may arise in future and we may wish to consider you for that, we will write to you separately, seeking your explicit consent to retain your personal information for a fixed period on that basis.

Rights of access, correction, erasure, and restriction

Your rights in connection with personal information

Under certain circumstances, by law you have the right to:

  • Request access to your personal information (commonly known as a "data subject access request"). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.
  • Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
  • Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).
  • Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.
  • Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.
  • Request the transfer of your personal information to another party.

If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact our HR Manager in writing.

Data protection officer

We have appointed a data protection officer (DPO) to oversee compliance with this privacy notice. If you have any questions about this privacy notice or how we handle your personal information, please contact the DPO at dpo@ukbiobank.ac.uk. You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues.


I acknowledge that I received, read and understood UK Biobank's Candidate Privacy Notice:

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