Named in honour of Alan Turing, the Institute is a place for inspiring, exciting work and we need passionate, sharp, and innovative people who want to use their skills to contribute to our mission to make great leaps in data science and AI research to change the world for the better.

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Programme Management

The Alan Turing Institute has a number of Programmes of scientific research in key areas of AI and data science, each led by a Programme Director and/or Co-Directors. There are also a small number of significant programmes of activity which sit across several research Programmes.

This role sits within the Institute’s Programme Management directorate, which is responsible for the management and delivery of these programmes in support of the senior academic Programme Directors and Principal Investigators. The team oversees millions of pounds of data science and AI research, training and knowledge exchange programme initiatives in these programmes, ensuring they are managed to business requirements, specification, time and budget.

There are a number of Programme and Research Project Managers within the team, usually focussed on one research Programme or programme of activity, but who may provide programme and project management capabilities and support to other projects or activities from time to time as required. Programme managers and Research Project Managers are not permanently attached to programmes and may be moved to other research programmes in-line with business needs, and may have the opportunity to support other programmes, both ad-hoc or more formally.

Research Programme: Turing Research Innovation Cluster in Digital Twins (TRIC:DT)

Together, The Alan Turing Institute and its partners have invested more than £26m in digital twin research and innovation across a range of dynamic projects, including developing foundational theory and applications in the engineering, environmental and social sciences. This represents one of the largest and most exciting portfolios of academic digital twin research and innovation in the UK.

The overarching objective for the Turing Research and Innovation Cluster (TRIC) – Digital Twins is to democratise access to Digital Twin technology by providing open and reproducible computational and social tools freely accessible to the UK research and innovation communities’. The vision and key operating principles also include the following:

• Establish knowledge exchange between a central Turing Hub and a network of collaborators across the academic and private sectors;

• Focus on multi-disciplinary DT research and innovation with applications across 3 focused themes: Environment & Sustainability, Health and Infrastructure;

• Close alignment to the UK government and UKRI R&D plans;

• Strong governance and partnership support to enhance research impact;

• Exemplify principles of open data science;

• Builds on established projects and partnerships to drive innovation and make great leaps in data science.

ROLE PURPOSE

A Research Project Manager at the Turing coordinates the implementation and delivery of advanced data science, AI and modelling research projects, and research engineering innovations in data, software and collaborative practices. The post holder will support work across the TRIC:DT programme and will play a central role in assisting with the overall facilitation of delivery of projects across the programme, supporting the Programme Manager to ensure activity is delivered to requirements, specification, time and budget. We anticipate that the postholder will need to embody the values of reliability, collaboration and initiative in addition to their commitment to Equality, Diversity and Inclusion as described in the Turing’s EDI Principles and Values (below).

The post holder will work with the programme’s scientific leadership, academic researchers, and industry and funding partners to coordinate each research project under the programme from concept to implementation. This will involve understanding the resource requirements for each project, drawing up detailed financial plans, coordinating funding applications, negotiating funding or collaboration contracts, agreeing on clear milestones for each project, ensuring that the deliverables are completed on schedule, as well as providing regular updates to the Institute’s leadership on the progress of each project.

The postholder will coordinate the programme's collaborations with the research and innovation community; this will involve organising meetings and workshops that bring together academics and policy makers. The postholder will be instrumental in ensuring that the programme runs smoothly and delivers on its ambitious aims.

The Research Project Manager will need to liaise closely with Institute research and operations staff, in London, at university and research centre partners, to perform their duties. There will be scope for them to take initiative in the management of small projects in other areas that may also be required, subject to business needs.

The role reports to the Programme Manager for the Turing Research Innovation Cluster in Digital Twins (TRIC:DT).

DUTIES AND AREAS OF RESPONSIBILITY

Research project management and delivery

Coordinate and oversee the delivery of research projects. This will involve:

• Working with the research teams to outline the resource requirements for each project, to support them and the Partnerships team in applying for funding (if needed), to agree on clear milestones for each project, and to ensure that any deliverables are completed on schedule.
• Working with Turing’s finance team and Programme Manager to draw up detailed financial plans for each project, and to combine project budgets and analyse monthly financial statements, to manage POs and invoicing.
• Working with the Turing’s legal and governance teams to ensure that relevant contractual and legal agreements and processes are in place and followed, including for data sharing and ethical considerations.
• Providing regular updates to the Institute’s leadership on the progress of each project / workstream
• Working alongside the communications team to disseminate information about the programme and findings of projects where appropriate.

Coordinate some of the programme’s events, training, and knowledge exchange initiatives. This will involve:

• Working alongside researchers, the programme’s leadership and colleagues from across the Institute to identify a suitable format for each initiative, to shape agendas, create guest lists, to brief participants and to publicise the initiative distributed.
• Maintain up-to-date records that enable effective monitoring, control and evaluation of the programme’s research initiatives.
• Coordinate the creation of the monthly TRIC:DT newsletter and website updates
• Produce and collate regular reports on activity to internal and external partners and funders.

Programme operations and resources management

With the Programme Manager, coordinate the delivery of strong programme governance. This will involve:

• Managing implementation including meeting arrangements and minute taking;
• Developing, writing, and editing reports and presentations for the Institute’s senior leaders, Board of Trustees, and funders, which outline the programme’s progress and initiatives;
• Maintaining programme documentation on risks and issues and contributing to programme planning.
• Resource planning and financial analysis for the programme. This will involve assisting in the preparation of the programme’s budget and finance reports, anticipating future staffing and operational needs, and working with Partnership Development colleagues to identify potential funding sources.
• Working with the researchers, and Recruitment and HR team as appropriate to manage the recruitment of additional programme researchers. This will involve reviewing job advertisements, organising interview panels and supporting the onboarding process for new hires.
• Providing day to day support to the TRIC-DT programme team as required.

• Degree or equivalent level of professional qualifications and/or experience
• Strong project management and organisational skills: the ability to plan, execute, and keep on schedule numerous projects in an organised fashion.
• Budget management and general financial processes
• The ability to form and maintain relationships with a wide range of people at all levels
• Clear and effective communication skills (oral and written) with the ability to adapt style to suit a wide range of people and audiences at all levels
• Proactive approach to managing stakeholders and identifying opportunities for collaboration.
• Strong interpersonal skills: the ability to form and maintain relationships with a wide range of people at all levels.
• Ability to make decisions which impact themselves or immediate team members Independently and to escalate decisions where appropriate.

TERMS AND CONDITIONS

This full-time post is offered on a fixed term basis for 3 years. The annual salary is £39,000 - £42,000 plus excellent benefits, including flexible working and family friendly policies, https://www.turing.ac.uk/work-turing/why-work-turing/employee-benefits

The Alan Turing Institute is based at the British Library, in the heart of London’s Knowledge Quarter. We expect staff to come to our office at least 2-4 days per month. Some roles may require more days in the office; the hiring manager will be able to confirm this during the interview.

APPLICATION PROCEDURE

If you are interested in this opportunity, please click the apply button below. You will need to register on the applicant portal and complete the application form including your CV and covering letter. If you have questions about the role or would like to apply using a different format, please contact us 020 3862 3546 or email [email protected].

CLOSING DATE FOR APPLICATIONS: 19 April 2023 at 23:59

If you are applying for more than one role at the Turing, please note that only one Cover Letter can be visible on your profile at one time. If you wish to apply for multiple roles and do not want to overwrite your existing Cover Letter, please apply for the role using the button below and forward your additional cover letter directly to [email protected] quoting the job title.

If you are an internal applicant and wish to apply, please send your CV and Cover Letter directly to [email protected] and your application will be considered.

EQUALITY, DIVERSITY AND INCLUSION

The Alan Turing Institute is committed to creating an environment where diversity is valued and everyone is treated fairly. In accordance with the Equality Act, we welcome applications from anyone who meets the specific criteria of the post regardless of age, disability, ethnicity, gender reassignment, marital or civil partnership status, pregnancy and maternity, religion or belief, sex and sexual orientation.

Reasonable adjustments to the interview process will be made for any candidates with a disability.

Please note all offers of employment are subject to obtaining and retaining the right to work in the UK and satisfactory pre-employment security screening which includes a DBS Check.

Full details on the pre-employment screening process can be requested from [email protected].

We are committed to making sure our recruitment process is accessible and inclusive. This includes making reasonable adjustments for candidates who have a disability or long-term condition. Please contact us at [email protected] to find out how we can assist you.