The Alan Turing Institute is the UK’s national institute for data science and artificial intelligence. The Institute is named in honour of the scientist Alan Turing and its mission is to make great leaps in data science and artificial intelligence research in order to change the world for the better.

Reporting to the Institute’s Academic Engagement Manager, the role will coordinate and oversee the delivery of the internal and external fellowships schemes. This role will also provide some administrative support for the broader activities of the Academic Engagement team.

Duties and Responsibilities

• Work closely with the People directorate and Turing University Liaison Managers (ULMs) to set up and administer fellowship calls
• Work closely with the Academic Recruitment Manager to coordinate the fellowship application review process, including but not limited to: liaising with ULMs, managing comms to applicants, managing applicant lists and organising review panels
• Responsible for onboarding and exiting fellows including but not limited to: offers, agreements, terms and conditions, welcome emails, CRM records, mailing lists, website profiles and IT accounts.
• Organise induction days for new fellows
• Create, maintain and update fellow CRM records
• First point of contact for questions and enquires from fellows
• Work closely with the Programme Management Unit to support fellow annual reporting process
• Prepare briefings and reports on fellows as directed
• Develop and maintain a fellowship process manual to document agreed processes, guidance notes and Institute-wide best-practice.
• Work closely with the Finance team to coordinate payments to Turing university partners for their fellows
• Administer fellow and university surveys/feedback questionnaires
• Act as the team CRM and Flexigrant champion
• Approve fellow travel and expenses
• Liaise with external partners to facilitate and deliver joint fellowship schemes
• Secretariat support as required
• Undertake any other duties from time to time as specified by the Academic Engagement Manager

Essential

• Experience of administrative work within a higher education/academic setting
• Ability to work flexibly, under pressure and to tight deadlines
• Experience of working co-operatively and effectively with academic and professional colleagues
• Excellent organisational skills combined with a strong attention to detail
• Proven experience to use discretion and judgement when dealing with confidential and sensitive issues
• Pro-activity, demonstrating a high degree of initiative
• Ability to work well independently and as part of a team
• Excellent written and verbal communication skills

Desirable

• Understanding of, or experience in, the research environment in HE
• Previous experience working with researchers
• Previous experience of CRM and grant management software

Terms and Conditions

This full-time post is offered on a permanent basis. The annual salary is £28,000 plus excellent benefits, including flexible working and family friendly policies, https://www.turing.ac.uk/work-turing/why-work-turing/employee-benefits

Application procedure

If you are interested in this opportunity, please click the apply button below. You will need to register on the applicant portal and complete the application form including your CV, covering letter and contact details for your referees. If you have questions about the role or would like to apply using a different format, please contact them on 0203 862 3357 or email [email protected].

Closing date for applications: 22 March 2020

Equality Diversity and Inclusion

The Alan Turing Institute is committed to creating an environment where diversity is valued and everyone is treated fairly. In accordance with the Equality Act, we welcome applications from anyone who meets the specific criteria of the post regardless of age, disability, ethnicity, gender reassignment, marital or civil partnership status, pregnancy, religion or belief or sexual orientation. Reasonable adjustments are available to support candidates through the application and interview process.

Please note all offers of employment are subject to continuous eligibility to work in the UK and satisfactory pre-employment security screening which includes a DBS Check.