Named in honour of Alan Turing, the Institute is a place for inspiring, exciting work and we need passionate, sharp, and innovative people who want to use their skills to contribute to our mission to make great leaps in data science and AI research to change the world for the better.

Please find more information about us here.

Forming part of the Facilities team, the Facilities Coordinator is a full-time office-based role, working closely with the Facilities team reporting to the Operations Manager with regular check-ins with the Facilities Officer. The facilities team members work closely together, to effectively manage the Turing’s physical workspaces and support the growing Turing research community, to ensure that service runs as normal during core hours.

ROLE PURPOSE

The purpose of Facilities Coordinator is to support day-to-day operations of the reception desk and act as the ‘face’ of the business, to create a great workplace environment for our visitors and colleagues. This is a hands-on and varied role which consists of a variety of administrative and operational support tasks. This post is entirely onsite, and the successful incumbent will be required to come into the office five days a week, Monday through Friday.

DUTIES AND AREAS OF RESPONSIBILITY

• Be onsite in the office Monday through Friday to greet visitors at the front desk, direct and escort them as required.
• Maintain office security and control access via the Turing entrance.
• Run through set-up of AV equipment and Zoom function in internal event spaces and provide office tours upon request.
• Manage incoming and outgoing deliveries. Distribute internal post and manage the lost property process.
• Manage the visitor registration process and request access for visitors with British Library staff entrance via Gate 8.
• Proactively manage the Reception and Facilities phone and email inboxes, responding in timely manner and communicate office related updates with the Turing community via email, on Slack and Mathison .
• Carry out daily office health & safety walkarounds and complete cleaning inspections. Request cleaning support as and when needed.

Please see the job description for a full breakdown of the role.

• Diploma or Degree in a relevant discipline, or equivalent level of professional qualifications and/or experience
• Excellent customer-service skills
• Good time-management
• Ability to demonstrate excellent organisational skills
• Previous experience in a similar role.
• Excellent written, verbal and listening skills with the ability to communicate effectively to a wide range of people
• Maintain good communication and working relationships with all other members of staff to ascertain their needs.

APPLICATION PROCEDURE

If you are interested in this opportunity, please click the apply button below. You will need to register on the applicant portal and complete the application form including your CV and covering letter. If you have questions about the role or would like to apply using a different format, please contact us on 020 3862 3536, or email [email protected].

CLOSING DATE FOR APPLICATIONS: SUNDAY 04 AUGUST 2024 at 23:59 (LONDON, UK BST)

We reserve the right to close this vacancy early or to interview suitable candidates before the closing date if enough applications are received.

TERMS AND CONDITIONS

This full-time post is offered on a fixed term basis for 12 months. The annual salary is £30,983 plus excellent benefits, including flexible working and family friendly policies, https://www.turing.ac.uk/work-turing/why-work-turing/employee-benefits.

This post requires an immediate start and is entirely onsite, and the successful incumbent will be required to come into the office five days a week, Monday through Friday.

EQUALITY, DIVERSITY AND INCLUSION

The Alan Turing Institute is committed to creating an environment where diversity is valued and everyone is treated fairly.In accordance with the Equality Act, we welcome applications from anyone who meets the specific criteria of the post regardless of age, disability, ethnicity, gender reassignment, marital or civil partnership status, pregnancy and maternity, religion or belief, sex and sexual orientation.

We are committed to making sure our recruitment process is accessible and inclusive. This includes making reasonable adjustments for candidates who have a disability or long-term condition. Please contact us at [email protected] to find out how we can assist you.

Please note all offers of employment are subject to obtaining and retaining the right to work in the UK and satisfactory pre-employment security screening which includes a DBS Check.

Full details on the pre-employment screening process can be requested from [email protected].