Facilities and Operations Manager
Company Description
Named in honour of Alan Turing, the Institute is a place for inspiring, exciting work and we need passionate, sharp, and innovative people who want to use their skills to contribute to our mission to make great leaps in data science and AI research to change the world for the better.
Please find more information about us here.
Position
The Operations Manager plays a crucial role in overseeing the facilities and operational services at The Alan Turing Institute. Reporting to the Director of Finance and Corporate Services and collaborating with the business team and external stakeholders, this role requires a professional, adaptable candidate ready to hit the ground running. The candidate will oversee a team of six, which includes line management of the Facilities Officer and three Facilities Coordinators, to manage logistics and ensure smooth day-to-day facilities operations.
ROLE PURPOSE
Each day brings fresh challenges, making it essential for the successful candidate to be highly motivated and possess exceptional organisational, time management skills and ability to work on their own initiative. They should have a deep understanding of facilities management, health and safety regulations and operational excellence, applying this knowledge effectively in the workplace. The candidate must also demonstrate the ability to lead and inspire the Facilities team, ensuring tasks are completed to the highest standards.
The ideal candidate will demonstrate outstanding skills in planning and problem-solving, always focusing on finding practical solutions. You will have the ability to liaise with a variety of stakeholders, and the ability to simplify processes and systems. They should possess flexibility, objectivity, and a deep understanding of workplace challenges, enabling them to translate these insights into effective strategies. You will lead and support the team to promote and maintain a culture of collaboration, efficiency and high standards.
DUTIES & RESPONSIBILITIES
- Act as the principal point of contact for all facilities management issues, monitoring and managing the performance of contracted services to ensure effective service delivery within Turing office space.
- Manage, motivate, and develop the Facilities team
- As a charity, manage a significant budget covering procurement for all facilities and building management costs, including rent, service charges, business rates, etc.
- Assess workplace risk and embed Health & Safety legislation and best practices into all Institute policies and business processes.
- Collaborate with HR to support employees requiring health and safety reasonable adjustments, both in the workplace and for home working set-ups.
- Arrange and support with the annual insurance policy renewal and managing the insurance claim process. Act as the first point of contact for any risk or insurance related queries, ensuring that the Turing’s assets and workers are safeguarded.
- Act as the primary liaison between the Turing Institute and the British Library, our landlord, ensuring a strong day-to-day relationship in accordance with the terms of our lease.
- Demonstrate an inclusive approach to facilities management and to embed the Turing Values into all activities undertaken.
Requirements
- Extensive experience in operations and facilities management
- Significant people management experience
- Comprehensive understanding of health and safety regulations
- Experience in overseeing office refurbs and fitouts
- Proven experience in managing substantial budgets, ensuring financial efficiency and accountability
- Exceptional relationship-building skills both internally and externally
- Proven Project Management experience
- Ensures work is completed to expected standards, timeframes and budgets and in line with the service objectives.
Please see the job description for a full breakdown of the role and person specification.
Other information
APPLICATION PROCEDURE
If you are interested in this opportunity, please click the apply button below. You will need to register on the applicant portal and complete the application form including your CV and covering letter. If you have questions about the role or would like to apply using a different format, please contact us on 020 3862 3536 or email [email protected].
If you are applying for more than one role at the Turing, please note that only one Cover Letter can be visible on your profile at one time. If you wish to apply for multiple roles and do not want to overwrite your existing Cover Letter, please apply for the role using the button below and forward your additional cover letter directly to [email protected] quoting the job title.
If you are an internal applicant and wish to apply, please send your CV and Cover Letter directly to [email protected] and your application will be considered.
CLOSING DATE FOR APPLICATIONS: Sunday 11 August 2024 at 23:59
We reserve the right to close this vacancy early or to interview suitable candidates before the closing date if enough applications are received.
TERMS AND CONDITIONS
This full-time post is offered on a fixed term basis (maternity cover) until January 2026. The start date for this position is 19 September 2024.
The annual salary is £53,021 plus excellent benefits, including flexible working and family friendly policies, https://www.turing.ac.uk/work-turing/why-work-turing/employee-benefits
The Alan Turing Institute is based at the British Library, in the heart of London’s Knowledge Quarter. We expect the successful candidate to come to our office at least 3 days per week. Some roles may require more days in the office; the hiring manager will be able to confirm this during the interview.
EQUALITY, DIVERSITY AND INCLUSION
The Alan Turing Institute is committed to creating an environment where diversity is valued and everyone is treated fairly. In accordance with the Equality Act, we welcome applications from anyone who meets the specific criteria of the post regardless of age, disability, ethnicity, gender reassignment, marital or civil partnership status, pregnancy and maternity, religion or belief, sex and sexual orientation. We are committed to building a diverse community and would like our leadership team to reflect this. We therefore welcome applications from the broadest spectrum of backgrounds.
We are committed to making sure our recruitment process is accessible and inclusive. This includes making reasonable adjustments for candidates who have a disability or long-term condition. Please contact us at [email protected] to find out how we can assist you.
Please note all offers of employment are subject to obtaining and retaining the right to work in the UK and satisfactory pre-employment security screening which includes a DBS Check.
Full details on the pre-employment screening process can be requested from [email protected].
