The Alan Turing Institute is the UK’s national institute for data science and artificial intelligence. The Institute is named in honour of the scientist Alan Turing and its mission is to make great leaps in data science and artificial intelligence research in order to change the world for the better.

The Academic Recruitment Coordinator will report to the Academic Recruitment Manager and work closely with the wider People Team to support the recruitment of academic researchers from across all career stages (from doctoral students to Fellows) to the Turing. This is a fast paced, challenging position requiring excellent organisational and communication skills with a particular emphasis on cross-team collaboration. The role presents an exciting opportunity for a highly motivated and ambitious individual to support the future academic recruitment across the Institute into a time of expansion.

Duties and Responsibilities

• Work with the Academic Recruitment Manager and Head of Professional and Academic Development to agree the recruitment procedure and timeline for Enrichment scheme recruitment and lead on the management of the call and review process
• Work with the Academic Recruitment Manager to coordinate Research Fellow calls and support the management of the call and review process.
• Manage the set up of online recruitment systems (Flexigrant), and lead on processing applications through the system. Provide support to team members in using Flexigrant.
• Set up and facilitate shortlisting and review panels including writing panel documents and providing briefings to panels.
• Plan, coordinate and administer interview days including, but not limited to: inviting candidates and panel members to interview, arranging travel and accommodation, recruiting and training interview moderators, scheduling the interview day, tours and speakers as appropriate and prepare all interview materials.
• Manage the offer stage of awards, working with the Office of the General Counsel, applicants and key stakeholders to ensure agreements are confirmed and signed promptly.
• Support in the evaluation of recruitment and preparation of reports for the Training Steering Group
• Support the Culture and Engagement Team and Academic Programmes Team in onboarding processes for students and Fellows including ensuring CRM records are accurate.
• Work with the communications and HR teams to ensure academic recruitment is marketed appropriately and complies with all legal requirements.
• Champion and embed Equality, Diversity and Inclusion in all recruitment practices and continually strive for organisational improvement in this area.
• Respond to enquires relating to academic recruitment and manage the academic recruitment inbox.
• Work with the Academic Recruitment Manager to ensure compliance with the Data Protection Act and principles of GDPR including scheduling and completing document destruction.
• Ensure compliance with all Visa and Immigration requirements including sponsoring of Visas and checking of legal Right to Work or Study.
• Support the wider Talent Acquisition Team in Business Team recruitment when required

Essential

• Experience of managing complex projects with multiple stakeholders to tight deadlines.
• Experience of working co-operatively and effectively with academic and professional colleagues.
• Proven experience to use discretion and judgment when dealing with confidential and sensitive issues
• Previous working experience relating to recruitment (academic or otherwise)
• Ability to work flexibly, under pressure and to tight deadlines.
• Ability to work well independently and as part of a team.
• Ability to exercise initiative and identify areas for improvement within work.
• Ability to evaluate and present recruitment data to communicate trends.
• Excellent written and verbal communication skills, the ability to deal with a wide range of people and to interact successfully with others.
• High level ICT skills to execute and improve administrative and student support processes.
• Commitment to EDI principles and to implementing equality and diversity best practice within the workplace

Desirable

• Experience of administrative work within a higher education/academic setting.
• Demonstratable understanding of the doctoral student and other higher academic life cycles.
• Prior knowledge of admission of international students (Tier 4 visas) and immigration law and data protection law.

Term and Conditions

This full-time post is offered on a 12 month fixed-term basis. The annual salary for this post is £28,500 plus excellent benefits, including flexible working and family friendly policies, https://www.turing.ac.uk/work-turing/why-work-turing/employee-benefits

Application procedure

If you are interested in this opportunity, please click the apply button below. You will need to register on the applicant portal and complete the application form including your CV, covering letter and contact details for your referees. If you have questions about the role or would like to apply using a different format, please contact them on 0203 862 3340 or email [email protected].

Closing date for applications: Sunday 20 September 2020 at 23:59.

Equality Diversity and Inclusion

The Alan Turing Institute is committed to creating an environment where diversity is valued and everyone is treated fairly. In accordance with the Equality Act, we welcome applications from anyone who meets the specific criteria of the post regardless of age, disability, ethnicity, gender reassignment, marital or civil partnership status, pregnancy and maternity, religion or belief, sex and sexual orientation.

Please note all offers of employment are subject to continuous eligibility to work in the UK and satisfactory pre-employment security screening which includes a DBS Check.