The Royal College of Physicians of Ireland is a postgraduate medical training college dedicated to ensuring that doctors have the skills to provide patients with the best possible care. Founded in 1654, the college supports doctors to enhance their skills, competencies, and professionalism throughout their working lives.

Through its Faculties and Institutes, The Royal College of Physicians of Ireland, offers medical training programmes, examinations, diplomas, and educational courses to equip doctors with the skills and knowledge they need to care for patients and run safe and efficient healthcare systems. It also offers a range of educational diplomas and courses for learners in the wider healthcare sector.

Position: Project Manager

Contract: 2-year FTC

Reporting to: Project Services Lead

Salary: 57,0000

Closing date: 10 April at 17:00

Post Summary

RCPI is seeking to appoint a Project Manager as a business change agent who leads, oversees, monitors and drives strategic change projects and initiatives; supports the business in carrying out improvements, identifying and documenting their business requirements, implementing new ways of working and brings real focus, rigour and discipline in how we plan and manage our core business, core business change projects.

IT Services / Project Services is responsible for delivering and accelerating the digital technologies transformation project portfolio within RCPI. It manages digital innovation, creates value for RCPI through technology, manages the technical infrastructure and architecture, and supports staff and stakeholders through this transformation while reducing complexity, cost, and risk for the organisation.

Currently, RCPI is progressing a significant programme of transformation across the organisation, and the successful candidate must demonstrate a proven ability to support this initiative based on previous experience in similar programmes of work.

The Project Manager will work within the Project Services team in IT Services and be responsible for the following:

• Delivering services to internal clients and manage complex projects and programmes. The Project Services team are currently engaged in several exciting organisational change projects and programmes, including large multiyear and complex change programme working with external partners and suppliers.
• Supporting a portfolio of small projects with a range of different deliverables and challenges, with challenging timescales for completion, while engaging both internal departments as well as the international RCPI community.
• Managing several of these projects, delivering milestones on time and to budget while managing complex risks and relationships.
• Holds a central role in every project, ensuring excellent delivery, either directly providing project management services or by indirectly by supporting other RCPI departments by supplying project management and business analysis consultancy services.

The Project Manager is key in ensuring projects are set up correctly as per RCPI Project Management Framework and Methodology to ensure smooth running going forward and developing a strong relationship with the users, and other project stakeholders.

This role will support the Project Services Lead and Head of IT in the delivery of other large programmes within RCPI, including developing the skills and capacity coaching and mentoring of the staff working on projects, and developing project management and business analysis skills and competencies within RCPI.

The successful candidate will be a business change agent who leads, oversees, monitors and drives strategic change projects and initiatives; supports the business in carrying out improvements, identifying and documenting their business requirements, implementing new ways of working and brings real focus, rigour and discipline in how we plan and manage our core business and core business change projects.

Standard Duties of the Post

Project Management, Data Management and Process Transformation

• Set up and maintain all project-related processes and systems to ensure effective project delivery and business analysis using RCPI’s Project Management Framework and Methodology
• Have experience in process architecture methodologies and techniques, such as process mapping, requirements capture etc.
• Proactively track project progress and monitor deliverables and milestones; identify issues and alert stakeholders; update budgets and resource work plans.
• Liaise with Head of IT and Project Services Lead on regular basis on issues that require his/her advice and ensure excellent project delivery.
• Manage project team members both internal and external as necessary including contracting, writing SOWs, and project performance management.
• Organise and regularly participate in project team meetings to ensure shared project approach and understanding of progress.
• Quick understanding of source system functionality and capable of translating business requirements into technical solutions.
• Ideally, technically strong to manage and apply the complex business data transformation rules.

Support the Project Services Team to drive continuous improvement and efficiencies.

• Adhere to and maintain the project management methodology and best practices and processes including training, document templates, reporting and planning information for successful project delivery through RCPI Project Management Framework
• Coach, mentor and support colleagues, subject matter experts and business stakeholders through project management methodologies and tools, business change, manging their project goals and deliverables to successful project conclusions.

Person Specification

• Must have 5+ years’ experience of project management methodologies and project management process areas, such a planning, scheduling, procurement, risk, cost etc or have recently attained a recognised Project Management certification (PMI or IPMA).
• Excellent analytical, organisational, communications and relationship building skills.
• Good organisation and education industry awareness.
• Ability to influence and motivate project stakeholders to gain buy-in and build consensus to deliver on objectives.
• A general knowledge of business process management, requirements engineering and some experience in BPM Tools usage.
• Highly self-motivated with strong customer-service orientation
• Excellent communication, listening and interpersonal skills.
• Keen attention to detail
• Experience working in a team-oriented, collaborative environment.
• Ability to work on own initiative.
• Flexibility - the ability to rapidly adapt and respond to changes in environment and priorities.

Competencies

• Task and Project Management
• Planning and organising
• Stakeholder Engagement and Relationship Management
• Leadership and Team Management
• Technical Proficiency / Business Acumen
• Change Management

Why work with us

At the RCPI we value our employees and believe our talented team is the foundation of the Colleges success. That is why we aim to provide them with support and a range of benefits and services to create a work-life balance that suits you.:

Leave: We offer 21 days annual leave with an additional 3-4 college days to all our employees. We also provide support for staff with Maternity, Sick, Parents, and Parental leave.

Wellbeing: An Employee Assistance Programme with Spectrum Life is available to all staff members as well as annual flu vaccine.

Flexible Hybrid working model: The RCPI offer a flexible 35-hour-a-week hybrid working model for all employees from their start date, giving staff the autonomy to work from home combined with time spent onsite.

Pension: A defined contribution pension scheme of 3.33% Employee contribution and 6.66% RCPI contribution is offered to every employee upon completion of probationary period.

Flexible Benefit: Pro-rata €1,000 annual flexible benefit upon completion of a successful probatory period.

Life Assurance: 4 times your annual salary.

Learning & Development: We offer CPD options including study leave and unlimited access to LinkedIn Learning.

Diversity and Inclusion: RCPI recognises the importance of equality, diversity, and inclusion. We were recently awarded a Silver accreditation from Investors in Diversity. We are an open and inclusive organisation that celebrates and welcomes diversity. We lead initiatives that support, promote and demonstrate a culture of mutual respect, inclusivity, and diversity, as outlined in our Diversity and Inclusion policy.