The Royal College of Physicians of Ireland is a postgraduate medical training college dedicated to ensuring that doctors have the skills to provide patients with the best possible care. Founded in 1654, the college supports doctors to enhance their skills, competencies, and professionalism throughout their working lives.

Through its Faculties and Institutes, The Royal College of Physicians of Ireland, offers medical training programmes, examinations, diplomas, and educational courses to equip doctors with the skills and knowledge they need to care for patients and run safe and efficient healthcare systems. It also offers a range of educational diplomas and courses for learners in the wider healthcare sector.

Post Summary

The Programme Coordinator has primary responsibility for supporting day-to-day Committee and Secretariat operations. They will coordinate the archiving process and assist in preparing and disseminating Committee documentation. The Programme Coordinator also undertakes other duties as they arise.

Position: Programme Coordinator - NIAC

Reporting to: Programme Manager, NIAC

Department: NIAC

Contract: 1 Year fixed term contract

Salary range: €35,000

Closing date: 16 April 2024

Standard Duties of the Post

Duties will involve, but are not limited to:

• Provide administrative support to NIAC’s Special Advisors in their review and response to queries from healthcare professionals.
• Coordinate working group meetings, working closely with the Working Group Chair to ensure the efficient running of meetings and follow-up of actions arising from the meeting.
• Coordinate and execute an archiving process for NIAC documentation.
• Support the management and dissemination of reports, publications, guidelines and other documentation as needed.
• Work with the Programme Manager on other duties (for e.g., administrative, communications) as they arise.

Person Specification

• Relevant third level qualification with proven capability and 2-3 years’ experience in a comparable role.
• Excellent administration and organisational skills, with attention to detail and high levels of personal effectiveness. The person is expected to handle a varied and diverse workload to meet deadlines while ensuring accuracy, timeliness, and meticulous attention to detail.
• Excellent ICT skills, in particular, advanced MS Excel, Word, Teams and Outlook skills, and the ability to work efficiently with multiple systems of information.
• Self-starter with high motivation and the ability to work flexibly on own initiative and as part of a team to achieve goals within agreed timeframes.
• Ability to manage time and prioritise, whilst also demonstrating flexibility in the approach to work.
• Strong communication and interpersonal skills combined with sound judgment.
• Project Management experience desirable.

Competencies

• Communication and Interpersonal,
• Attention to Detail,
• Stakeholder Management,
• IT Literacy,
• Problem Solving

Why work with us

At the RCPI we value our employees and believe our talented team is the foundation of the Colleges success. That is why we aim to provide them with support and a range of benefits and services to create a work-life balance that suits you.:

Leave: We offer 21 days annual leave with an additional 3-4 college days to all our employees. We also provide support for staff with Maternity, Sick, Parents, and Parental leave.

Wellbeing: An Employee Assistance Programme with Spectrum Life is available to all staff members as well as annual flu vaccine.

Flexible Hybrid working model: The RCPI offer a flexible 35-hour-a-week hybrid working model for all employees from their start date, giving staff the autonomy to work from home combined with time spent onsite.

Pension: A defined contribution pension scheme of 3.33% Employee contribution and 6.66% RCPI contribution is offered to every employee upon completion of probationary period.

Flexible Benefit: Pro-rata €1,000 annual flexible benefit upon completion of a successful probatory period.

Life Assurance: 4 times your annual salary.

Learning & Development: We offer CPD options including study leave and unlimited access to LinkedIn Learner.

Diversity and Inclusion: RCPI recognises the importance of equality, diversity, and inclusion. We were recently awarded a Silver accreditation from Investors in Diversity. We are an open and inclusive organisation that celebrates and welcomes diversity. We lead initiatives that support, promote and demonstrate a culture of mutual respect, inclusivity, and diversity, as outlined in our Diversity and Inclusion policy.