The Royal College of Physicians of Ireland is a postgraduate medical training college dedicated to ensuring that doctors have the skills to provide patients with the best possible care. Founded in 1654, the college supports doctors to enhance their skills, competencies, and professionalism throughout their working lives.

Through its Faculties and Institutes, The Royal College of Physicians of Ireland, offers medical training programmes, examinations, diplomas, and educational courses to equip doctors with the skills and knowledge they need to care for patients and run safe and efficient healthcare systems. It also offers a range of educational diplomas and courses for learners in the wider healthcare sector.

Position: Accounts Payable Administrator

Reporting to: Finance Manager

Department: Finance

Contract: Permanent

Salary: €35,000

Closing date: 1 May at 17:00

RCPI is seeking to appoint an Accounts Payable Administrator within the Finance Department.

The position will appeal to a self-starting and energetic individual with strong attention to detail and who enjoys fresh challenges in an organisation undergoing growth and diversification.

Reporting Relationship

Reporting to the Finance Manager, this role involves working closely with the finance team at all levels of the organisation to provide an efficient and effective accounts function.

Standard Duties of the Post

Duties will involve, but are not limited to:

• Perform the day to day processing of accounts payable efficiently and accurately in accordance with company policy
• Prepare weekly payment runs
• Perform reconciliations of intra and inter departmental records
• Ensure the continuous and accurate maintenance of financial records and internal controls;
• Carry out reconciliations of supplier accounts
• Carry out reconciliation of bank and intercompany accounts and ensure their accurate and timely completion.
• Management of Enhanced Revenue Reporting regarding expenses
• Lead out on automation of AP processes
• Liaise closely with internal and external stakeholders to continually seek out ways to improve satisfaction, communication & query resolution;
• Contribute to the development of the Finance function and deliver appropriate financial solutions to support RCPI activities;
• Develop an understanding of key internal finance processes and procedures and internal financial control with a view to identifying, recommending and implementing improvements in efficiency and effectiveness;
• Perform other related duties as required.

Person Specification

• 2-3 years’ experience in a comparable role with a strong knowledge of accounting procedures.
• Ability to work in a fast-paced, high volume environment whilst adapting to change.
• Strong IT capability and the ability to work efficiently with multiple systems of information.
• Proven organisational capability and high levels of personal effectiveness. The person is expected to handle a varied and diverse workload to meet deadlines while ensuring accuracy, timeliness and high degree of attention to detail;
• Strong communication and interpersonal skills combined with sound judgment are required to facilitate work with a wide range of individuals and groups. Demonstrated capability and sensitivity to manage key business relationships as the role involves a high degree of interaction and collaboration with key stakeholders.
• Strong intellectual, analytical and thinking skills including analysis, problem solving, capability to identify opportunities, generate new ideas, breadth of view and medium to long-term thinking.
• Self-starter with high motivation and the ability to work independently in a focused manner to achieve goals within agreed timeframes.

Competencies

• Attention to Detail
• Customer Service Orientation
• Collaboration
• Communication

Why work with us

At the RCPI we value our employees and believe our talented team is the foundation of the Colleges success. That is why we aim to provide them with support and a range of benefits and services to create a work-life balance that suits you.:

Leave: We offer 21 days annual leave with an additional 3-4 college days to all our employees. We also provide support for staff with Maternity, Sick, Parents, and Parental leave.

Wellbeing: An Employee Assistance Programme with Spectrum Life is available to all staff members as well as annual flu vaccine.

Flexible Hybrid working model: The RCPI offer a flexible 35-hour-a-week hybrid working model for all employees from their start date, giving staff the autonomy to work from home combined with time spent onsite.

Pension: A defined contribution pension scheme of 3.33% Employee contribution and 6.66% RCPI contribution is offered to every employee upon completion of probationary period.

Flexible Benefit: Pro-rata €1,000 annual flexible benefit upon completion of a successful probatory period.

Life Assurance: 4 times your annual salary.

Learning & Development: We offer CPD options including study leave and unlimited access to LinkedIn Learner.

Diversity and Inclusion: RCPI recognises the importance of equality, diversity, and inclusion. We were recently awarded a Silver accreditation from Investors in Diversity. We are an open and inclusive organisation that celebrates and welcomes diversity. We lead initiatives that support, promote and demonstrate a culture of mutual respect, inclusivity, and diversity, as outlined in our Diversity and Inclusion policy.