Options Consultancy Services Limited was established in 1992 and is a wholly owned subsidiary of Marie Stopes International. We are a consultancy organisation providing technical and management expertise in the health and social sectors to governments and international development partners to transform the health of women and children. We provide information, expertise and influence to governments, health workers, NGOs and businesses to catalyse change so that health services can be accessed by the people who need them most.

Options Consultancy is seeking two Team Administrators (one French speaking) to assist the Programme Management (PM) team in the efficient administration and management of all projects and multi-country programmes in the team portfolio.

Responsibilities 

Supporting the project management team with day to day and regular administrative duties including:

• The processing and raising of invoices
• Arranging travel and accommodation logistics
• Coordinating meetings and booking meeting rooms
• Minute taking and administrative support
• Drafting of contracts and terms of reference

• Spoken and written French (for one of the French vacancies)
• Experience of financial, administrative and logistical support in a busy office environment
• Excellent verbal and written communication skills
• Good numeracy and ability work with budgets and financial systems
• Organised and methodical
• Calm under pressure
• Able to get along with others and be a team-player
• ‘Can do’ attitude
• High level of attention to detail
• Highly proficient in the use of MS Office
• Experience organising travel logistics, including flights, visas and accommodation

For the full Personal Specification, please refer to the Job Description

• Options is an equal opportunities employer
• Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and post holders to share this commitment.
• We seek people who are pro-choice, energetic and enthusiastic about Options’ vision.
• Overseas candidates require a valid UK work permit

Benefits

Options offers a comprehensive benefits package including generous annual leave allowance, season ticket loan, cycle to work scheme and a performance related bonus scheme.

Application process

• Closing date for applications is: 27 March 2020
• Please note that the closing date for this vacancy is for guidance only. Applications will be screened on a rolling basis and this vacancy may be closed as soon as a candidate has been identified. Applicants are therefore strongly encouraged to apply at the earliest possible
• Due to the volume of applications we receive, only shortlisted applicants will be contacted for an interview. Interviews may be organised directly with shortlisted applicants on a rolling basis and the position may be filled before the closing date
• This role will be subject to full pre-employment background checks including CRC,  identification check, employment references and right to work verification (where appropriate).