Office Manager

Zola Electric Amsterdam Netherlands Human Capital

Company Description

Uncover hidden opportunities to make a global impact. ZOLA Electric is the leading renewable energy brand in Africa. We help our customers to light their homes, power small businesses, stay connected and expand opportunities for work and study. We power more than 180,000 homes across 5 countries and provide clean energy access to nearly 1,000,000 people every day. At the heart of our business is innovative solutions that empower our customers. We are looking for an Office Manager to join our team in Amsterdam to support our growth strategy in Africa, changing the lives of millions with our innovative products.

This may be your dream job if you’re someone who dreams of combining your knowledge and skills to help ZOLA Electric change the renewable energy landscape. You need to be passionate about bringing solar energy to off-grid areas and emerging markets with the unique social, technical, and business challenges that come along with it. You are inspired by the opportunity to unleash human potential, and motivated to help build a truly epic business.

Position

To coordinate the provision of general office support and administration, encompassing the general administration, senior management support, guest management, ordering office supplies and helping facilitate internal meetings. Next to the Office Manager responsibilities the HR part of the role focuses on recruitment, onboarding and health and safety for the Amsterdam Office. The Office Manager/HR Assistant is responsible for overall support of staff and reports directly to the VP of Human Capital. The role consists of:

  • Act as the ‘face’ of the business and are the first port of call for all visitors;
  • Work closely with cleaning services team to maintain office order;
  • Plan meetings, conference calls, lunches and other related events;
  • Arrange logistics for business travel;
  • The key contact for all suppliers and colleagues in the office;
  • Manage and order (IT) equipment, office supplies and furniture;
  • Overall cleanliness, and physical appearance of our office space, organized storage rooms;
  • Organize company events;
  • Assist with international employee moves as needed;
  • Assist ad hoc with various administrative tasks for the HR department;
  • Managing and supporting the recruitment and onboarding process;
  • Support, HR admin tasks, including the central person for office health and safety;
  • Work closely together with our finance department, holding track on incoming invoices, payments and system processing;
  • Working closely with the CEO and senior leadership, duties can include everything from managing calendars, travel, and meeting preparations.

Requirements

  • Bachelor degree in Human Resources / Management of Personnel;
  • 3 years'+ of experience in a similar role;
  • Fluent in English, both in speech and in writing;
  • Live in or nearby Amsterdam and full time available;
  • Ethical, respectful, and able to deal with confidential and sensitive matters.
  • Proven ability to handle confidential information with discretion;
  • Adaptable to various competing demands;
  • Demonstrate the highest level of customer/client service and response.
  • Exceptional organizational and interpersonal skills attention to detail;
  • Pro-active self-starter who can take initiative and has a can-do mentality;
  • Have a professional and welcoming demeanor both internally as externally;
  • Able to project manage multiple projects simultaneously;
  • Proficient in Microsoft Office applications, Google tools, HRM systems;
  • Excellent interpersonal and written communication skills;
  • Strong multitasker that can run multiple projects at the same time;
  • Speak up, proactive attitude, eye for improvements;
  • Meet miscellaneous needs of a fast-paced development team;
  • Flexible, able to accommodate ever changing schedules and business needs;
  • Anticipate needs, take initiative to resolve issues in a timely manner.
  • Fulltime position based on 40 hours a week.

Other information

ZOLA Electric, previously known as Off Grid Electric, combines Silicon Valley technology with local expertise to deliver clean, affordable, reliable solar energy solutions for African homes and businesses with unreliable or nonexistent grid connections.

Adaptable to energy need and income, ZOLA Electric’s solar systems can be bought over time using micro-finance, PAYGo leasing, and mobile money payments. The first few watts start a chain reaction that enables people to achieve commonly held aspirations: security, education and access to information. We help our customers to light their homes, power small businesses, stay connected and expand opportunities for work and study.

Today, ZOLA Electric provides unmatched customer service and clean energy to more than 1,000,000 customers, homes and businesses across Tanzania, Rwanda, Côte d’Ivoire, Ghana and Nigeria. ZOLA Electric’s investors include Tesla, DBL Partners, Helios Investment Partners, EDF, Total, and GE Ventures.

ZOLA Electric is a recipient of the UN Momentum for Change Award and Zayed Future Energy Prize and is a member of the Global Cleantech 100. For more information, visit zolaelectric.com.

Let’s Connect
Are you interested in this position and join our team in Amsterdam, let’s connect and send your resume via our career page. Applications that include a resume / curriculum vitae have preference.

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Data Privacy Notice
Zola Electric believes strongly in protecting the privacy of the personal data you provide to us. We also believe it is important to inform you about how we will use your personal data. This document explains how we may process your personal data and the rights you have in this respect. Therefore, we encourage you to read this Privacy Notice carefully.

Scope of this Privacy Notice
This Privacy Notice applies to all personal data of applicants processed by Zola Electric in connection with our recruitment process.

About Zola Electric’s recruitment process
You may apply for a position within Zola Electric anywhere in the world via our online recruitment application system. By means of this recruitment system you may create a profile and apply for a specific vacancy. Via the use of this application and submission of related information, you may provide personal data to Zola Electric in connection with the recruiting process. We may process personal data for recruitment purposes including organizing selection procedures and manage applications.

Type of data we collect
When you interact with Zola Electric in connection with the recruitment process, we may ask or receive certain personal data, including, but not limited to:

  • Personal data allowing identification of the candidate and practical organization: first name, surname, address and country of residence, email address, telephone number.
  • Personal data allowing the verification of the eligibility and selection criteria as laid down in the vacancy notices: education and training (diploma awarded), professional experience (job title, length, company name, company type and web address of company (optional), main tasks and responsibilities), linguistic and job related skills and competencies and areas of interest.

  • As well, in some countries, including US, we may ask for information such as gender, race and ethnicity for the purposes of monitoring equal opportunity.

Third parties
Your personal data will be processed and stored by a Zola Electric trusted third party partner, Cezanne HR. Cezanne HR is involved in providing and facilitating the recruitment process, such as website hosting, data analysis, information technology and related infrastructure provision, customer service, email delivery, auditing and other services. Any other disclosures to third parties will only be made when required by law. Cezanne HR is a configurable, cost-effective and GDPR-compliant human resource software system.

Zola Electric required Cezanne HR to provide a comparable level of protection to your personal data as Zola Electric provides, to keep your personal data confidential, to only process your personal data for the purposes for which it was disclosed and to only access the minimum amount of data they need to deliver a specific services related to the recruitment process.

Transfers
Your personal data may be processed and transferred to countries outside of your country or jurisdiction during the recruitment process. These countries or jurisdictions may not have similar data protection laws. If Zola Electric transfers your data, we will take steps to protect your privacy rights through the use of contractual arrangements or other means, which will provide a comparable level of protection.

Data Retention
Zola Electric will take reasonable steps to ensure that we retain your personal data only for so long as is necessary for the purpose for which it was collected, or as required under any contract or by applicable law.

Data Security
Zola Electric recognizes its responsibility to protect the information you entrust to us. Zola Electric maintains, and requires its third party, Cezanne HR, to maintain, technical and organizational measures to protect your data.

Your rights
Once you have provided us with your personal data, you will be able to access this information. If you would like to exercise your rights, such as to access, review, correct, update or erase personal data, please contact us at: dataprotectionofficer@zolaelectric.com. For your protection, we may need to verify your identity before responding to your request.

Changes to this Privacy Notice
This Privacy Notice may change from time to time. The most current version of the Privacy Notice will always appear on the site. The most recent version shall supersede any and all other versions of this Privacy Notice. Zola Electric reserves the right to change or modify this Privacy Notice at any time and at its sole discretion by posting revisions. Therefore, we encourage you to check back often to learn about those changes.

Contact us
We strongly believe in protecting the privacy of the personal data you share with us. Please contact us if you have any questions, complaints or suggestions about this Privacy Notice at: dataprotectionofficer@zolaelectric.com.

 

Gert Jan van Sluis


Director Human Capital
Zola Electric

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