HR Administrator (Field)

MSF UK London United Kingdom Human Resources
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Company Description


Médecins Sans Frontières/Doctors Without Borders (MSF) provides life-saving emergency relief and longer-term medical care to some of the most vulnerable and excluded communities around the world. As an independent medical humanitarian organisation, we deliver care based only on need, regardless of ethnic origin, gender, religion or political affiliation.

MSF relies on donations from private individuals and organisations for the majority of its income. This private funding gives MSF the freedom to respond where needs are greatest and to speak out publicly, free from any political interference.

MSF has around 63,000 local and international staff working in over 70 countries, in some of the most challenging places in the world. Our medical humanitarian projects are supported by offices in 44 countries, including the UK and Ireland. These teams recruit staff, organise fundraising, and raise awareness on the humanitarian crises our colleagues are witnessing, as well as running different and diverse support activities. MSF offices are spread across Europe, North and South America, Asia, Africa and Australasia.

At MSF UK/IE, we support MSF's operations by building relationships with our supporters, increasing awareness of our work, raising funds, providing specialist medical expertise, ensuring MSF staff have access to relevant higher education programmes, catalysing change on medical humanitarian issues, and recruiting field staff. MSF UK/IE personnel are dynamic, hard-working, enthusiastic and committed to MSF's values and aims. In addition MSF continues to build upon its presence in Ireland to become a widely recognised, accepted and respected humanitarian organisation among Irish audiences, and within the Irish humanitarian and political sector.


An exciting opportunity to work closely with departing and returning UK Field Staff. A perfect role for a pragmatic problem solver with great attention to detail. You’ll be able to learn from a large and diverse team of HR professionals and be given opportunity to develop further. MSF is a world-renowned humanitarian medical organisation with a positive company culture.

Hours: 37.5 hours per week, Mon-Fri

Duration: Permanent

Salary: £29,612.16 per annum

Job Purpose

The primary objective of this role is to provide administrative services and support to the full Field staff employee life cycle, as well as coordinate the local movements of Field staff before and after their mission.

HR Team

The HR Function is responsible for attracting, selecting, developing and retaining high-quality medical and non-medical volunteers for MSF operations and MSF UK & Ireland office staff.

The department provides HRM support to both the MSF UK field staff and MSF UK and Ireland staff. It is actively involved in the international MSF HRM forum to promote best practice in the management and support of field staff in general and to provide more equal opportunities for UK field workers in particular. The department plays a pivotal role in building up and maintaining relationships with the UK medical community and networking with medical institutions.

In addition, the department is part of a larger ‘virtual HR department’ for Operational Centre Amsterdam (OCA) which comprises MSF UK/IE, MSF Germany and MSF Holland. Together the department works in partnership on all aspects of field related HRM.

Please download the job description and person specification below for full details of the role.



  • Solid administrative work experience, preferably in an HR department, including recruitment, preparing standard letters, documents, and data inputting, and filing
  • A systematic and organized approach with an ability to follow things through and adhere to strict deadlines
  • Ability to plan and manage own workload
  • Confident interpersonal and clear communication skills
  • Experience of supporting internal and external clients in a busy service-orientated environment
  • High degree of accuracy combined with good attention to detail
  • Proficient experience in the practical use of personal IT equipment and Microsoft Office 365 suite. The ability to effectively collaborate and communicate within a hybrid working environment utilising Teams, SharePoint, One Drive and Yammer.

Other information

Diversity, Equity and Inclusion

We are a welcoming, diverse, and inclusive organisation. MSF UK thrives when everyone feels comfortable bringing their best self to work. We celebrate difference, whilst striving to create an environment where colleagues feel respected and valued for their unique potential. We are committed to our values on equity, diversity, and inclusion. Please read our Equality & Diversity policy for more information.

MSF UK is an equal opportunities employer. We are committed to diversity and creating an inclusive environment for all employees. We encourage applications from all sections of our diverse community.


MSF UK/IE is dedicated to safeguarding everyone who comes into contact with the organisation, for whatever reason and however brief. All posts are subject to safer recruitment process which include robust reference requests, scrutiny of employment history and where applicable criminal record and barring checks.

Our safeguarding commitment is underpinned by policies and procedures which encourage and promote safe working practice across the organisation. On joining MSF UK/IE you will be required to attend safeguarding training to ensure responsibility for and maintaining safe working practice and to safeguard our teams, beneficiaries, and communities.

Right to work in the UK

Candidates must have the right to work in the UK. If you are not sure about your right to work status in the UK and/or would like to discuss this, please contact [email protected]


Please apply on our website by submitting a copy of your CV together with a letter of motivation (please upload as one document) by the closing date.

Incomplete applications will not be considered.

Recruitment timetable:

  • Closing date for applications: 31 May 2023, 11.59pm (BST)
  • Interviews: w/c 5 or 12 June 2023


We are committed to removing barriers for people with specific accessibility needs. If you need an adjustment to the recruitment process to be considered for the role, please let us know by contacting [email protected]

Examples of adjustments we can make:

  • offering you an alternative if you are unable to use our online application system
  • providing necessary information, such as the job description or assessment materials, in an alternate format
  • allowing you to have someone with you during an interview for example, a Sign Language interpreter.

For questions, issues or further information, please contact [email protected].

We look forward to receiving your application!