6 month FTC HR & L&D Co-ordinator

The Marlborough Group Bolton United Kingdom Human Resources
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Company Description

Marlborough Group is a successful investment business that manages over £10 billion for over 200,000 clients and employs some of the UK’s most respected fund managers. The Group has its headquarters in Bolton and offices in London, Lichfield, Peterborough, Bristol and Dublin.

The Group employ more than 235 people across its business lines being:

  • Marlborough Limited – The Group’s investment management business
  • Investment Fund Services Limited – The groups Authorised Corporate Director (ACD) Authorised Fund Manager business
  • IFSL Administration – The Group’s platform business

Marlborough Group’s success has been built on a reputation for excellence in active fund management, with the Group leading the way in industry expertise, service quality, product understanding and added value for our investors.

As we continue with our ambitious growth plans, we are looking for talented people who share our values and will grow and develop as financial services professionals. That means putting our investors at the forefront of everything we do and constantly striving for excellence in the service we deliver.

In addition to receiving a comprehensive benefits package, successful candidates will join a team who are committed to collaborative working in an environment where personal and professional development are genuinely valued.


Role Purpose

  • To provide administrative support for the HR team, line managers and senior management, ensuring all relevant stake holders are provided with key information on HR processes and procedures in an efficient manner
  • To provide administrative support to the wider HR team, including onboarding and training
  • To assist in the processing of employee data by utilising the Human Resources Information System.
  • To update and maintain the HR Information System to suit business needs.

Key Responsibilities

Providing administrative support across the L&D function:

  • Collation of learning needs from individuals’ appraisals
  • Collation of information relating to the evaluation of training and providing MI to key stakeholders
  • Issuing training activities to the Group
  • Organising and maintaining the training records
  • Organising courses both in-house and externally
  • Booking exams when requested

HRIS and general HR administration support

  • Maintain employee records, uploading documents etc
  • Supporting HRBP to process sickness / holidays / other absence
  • Processing new starter, mover and leavers information in the HR system, and starting relevant checklists
  • Drafting employee communication as instructed
  • Monitoring the HR inbox, answering stakeholder queries and escalating to HR
  • Supporting with employee reporting for MI

Providing administrative support for Recruitment:

  • Processing pre-employment checks
  • Arranging interviews and interview packs
  • Uploading interview notes and destroying in line with GDPR
  • Issuing recruitment assessments
  • Supporting to maintain candidate records in the recruitment system in line with GDPR
  • Collating diversity information relating to recruitment


Essential skills:

  • Excellent communication and interpersonal skills
  • Ability to work on own initiative
  • Ability to prioritise work loads
  • Attention to detail
  • PC literacy and internet skills
  • Professional manner and attitude

Beneficial Skills:

  • Excellent working knowledge of Microsoft Package, Adobe Acrobat DC

Essential Qualifications:

  • 5 GCSE’s Grade A-C (must include Mathematics and English)

Beneficial Qualifications

  • Level 3 CIPD or a willingness to work towards
  • IOC qualification or a willingness to work towards

Essential Experience:

  • Experience in administrative support and the use of MS Excel
  • Previous relevant experience in a similar role is desirable, but not essential, as on the job training will be provided

Personal qualities

  • Reliable
  • Well presented
  • Ability to work with people at all levels
  • Friendly and approachable
  • Ability to work under pressure to close deadlines
  • Desire to continue to improve own knowledge and abilities
  • Ability to be flexible and learn quickly
  • Confident manner both written and verbally
  • Attention to detail
  • Interest in HR - ability to make a positive contribution to both the team and the Company

Other information


  • Competitive salary with annual salary reviews
  • 25 days annual leave plus statutory bank holidays
  • 9% non-contributory pension
  • Annual discretionary bonus scheme
  • Private Healthcare Scheme
  • Death in Service at 5 x annual salary
  • 35 hour working week
  • Training for IOC and other relevant qualifications
  • Exam completion bonus £500 (IOC)
  • Study leave
  • Cycle 2 work scheme
  • Eye test reimbursement
  • Your birthday off
  • Christmas party and paid for social events during the year
  • 13 weeks fully paid maternity leave
  • 2 weeks fully paid paternity leave
  • Perkbox membership - access to more than a hundred rewards, ranging from free food in major UK restaurants, to movie tickets and more.