Administration Assistant

SoseiHeptares Cambridge United Kingdom Biotech

Company Description

Sosei Heptares (the corporate brand of Sosei Group Corporation) is a research-focused biotechnology group, publicly listed in Japan (TSE: 4565) and with sites in Tokyo, London and Cambridge (UK).

Our mission is to make a significant contribution to improving the quality of life and health of people around the world. To achieve this, we will discover, design and develop the most innovative and effective medicines for patients worldwide, through our world-leading patent-protected technology and platform.

Our primary focus is the discovery and early development of new medicines originating from our proprietary G Protein-Coupled Receptor (GPCR)-targeted StaR® technology and Structure-Based Drug Design (SBDD) platform capabilities. The company is advancing a broad and deep pipeline of novel medicines across multiple therapeutic areas, including CNS, immuno-oncology, gastroenterology, inflammation and other rare/specialty indications.

Our Company has established partnerships with some of the world’s leading pharmaceutical companies, including AbbVie, AstraZeneca, Biohaven, Genentech (Roche), GSK, Novartis, Pfizer and Takeda and additionally with multiple emerging technology companies. Sosei Heptares is headquartered in Tokyo, Japan with corporate and R&D facilities in Cambridge, UK.

Sosei Heptares has approximately 161 employees based at its new R&D research facility at Granta Park. The size of the company ensures a transparent linkage between all activities from early discovery through to clinical development.


We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.


The successful candidate will:

  • Support the Executive PA and EA/Office Manager, members of the Exec Team and Heads of Departments with everyday admin tasks
  • Support Charity & Social Committees with specific fund-raising and Company events
  • Booking Travel for staff – domestic and international
  • Creating Travel Packs and itineraries
  • Send internal and external emails
  • Renew Subscriptions and Memberships
  • Credit Card Reconciliations
  • Cover Reception – Lunchtime, Sickness and Annual Leave – between 8-4pm, as and when - including everyday cover
  • Dealing with visitors, new starters and engineers that come onsite
  • Answer switchboard calls
  • Incoming & Outgoing Mail
  • Organise internal & external meetings
  • Ordering online, internet sourcing, potential new suppliers
  • Annotating PDFs
  • Slide Formatting


Candidates must be able to demonstrate the following:

  • Experience in office administration.
  • Excellent communication skills with a confident telephone manner.
  • Computer literacy: proficient with Microsoft Office – Outlook, Word and Excel. Some PowerPoint experience would be beneficial.
  • Ability to record information accurately and efficiently.
  • Excellent time management and prioritisation skills and the ability to meet deadlines and ensure tasks are dealt with accordingly.

The ideal candidate will have:

  • A willingness to learn new systems.
  • Proactive with a can-do attitude.
  • A friendly approachable manner.
  • Ability to use own initiative and work effectively within the Admin team
  • Be open to new ways of working and have a flexible and adaptable approach to change.

Other information

We offer a competitive salary and benefits package commensurate with qualifications and experience.

Candidate must have the right to work in the United Kingdom.

Heptares is an equal opportunities employer.

Applications should include a covering letter, providing a short description of the background to their interest in the role, with curriculum vitae including the names and contact details for two referees. Please apply through our on-line jobs’ portal with your application in pdf format, quoting reference number 2021-OPS1. The closing date for applications is 31st October 2021.

Sosei Heptares does not accept speculative or unsolicited CVs from agencies. All speculative or unsolicited CVs submitted without an agreement in place will be considered Sosei Heptares’ property and will not obligate us to pay a referral fee.


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As part of our recruitment process, Sosei Group Corporation and its subsidiaries (“we” or “us”) will collect and process personal data relating to our job applicants for performing the application process. We will therefore collect and store personal information submitted via our recruitment website (e.g. data contained in application forms, CVs or resumes). In exceptional circumstances, your CV may be shared with our colleagues in Japan.

We are committed to being transparent about how we collect and use that data and to meeting our data protection obligations. Details about the information we collect, the purposes for data processing, with whom we share personal data, your rights under data protection laws, and further information can be found in our Sosei Heptares Website Privacy Notice By submitting an application online you agree that you have read and understood our Privacy Notice.

Also note that we take the security of your data seriously. We have internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties.

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