Special Projects Officer, Strategic Partnerships

European Climate Foundation BXL Belgium Project Management

Company Description

Climate change is the defining challenge of our time. The European Climate Foundation was founded in 2008 by philanthropists to respond to this global crisis and help to drive progress towards a net-zero greenhouse gas emissions society.

We harness the power of effective philanthropy to support the climate community in shaping public debate and forging bold solutions. Together with over 1,000 partner organisations, we are at the forefront of a global movement working to deliver a socially responsible transition to a net zero economy and ensure a liveable planet for future generations. The foundation works through several sectoral, cross- cutting and regional initiatives and collaborates with a wide network of partners to advance progress towards this shared goal.

The ECF team is a highly dynamic group of individuals, combining ambition and passion with a rigorous and results-oriented approach to the work. The ECF’s culture is one of passion, enthusiasm and mutual support.


The mission of the Strategic Partnerships team is to build strong funding partnerships to power ECF’s climate impact. Our organisation and income are growing, and we are expanding the Strategic Partnerships team to support this growth. We are now seeking to recruit a Special Projects Officer to support and facilitate high-quality engagement with existing and new funding partners.

The successful candidate will thrive in a fast-paced environment and have the ability to navigate evolving and complex situations and projects. The Special Projects Officer will play a key role in planning and delivering special cross-cutting projects and events in support of ECF’s stewardship and fundraising efforts. In particular, you will focus on the preparation and coordination of key internal and external convenings with funding and philanthropic partners (e.g. Funders Table, ECF’s partners retreat, Climate week, etc).

You will also support other stewardship and fundraising efforts across the partnership lifecycle. This will including prospect/ funder research; grant administration and information management; preparing meeting briefings and other fundraising materials; and supporting the continuous improvement of tools and processes that allow Strategic Partnerships to achieve its mission.

The Special Projects Officer will work closely with a range of internal and external stakeholders, including all colleagues in the Strategic Partnerships team, programmes and the CEO’s office.

The Special Projects Officer will:

Project manage and ensure the smooth delivery of special events including the organisation of funder events. This will involve:

  • Development of a project plans and agendas

  • Coordination with ECF colleagues and philanthropic partners

  • Development of briefs to guide Strategic Partnerships and ECF colleagues in engagement with donors

  • Follow up of any decisions and action points

Maintain an overview of cross-cutting milestones and events planned in the fundraising and stewardship calendar and ensure their preparation in a timely manner, allowing for the necessary coordination with internal and external stakeholders

Provide specific support to the frontline fundraisers by:

  • Conducting research into funders and prospects to assess fundraising potential and fit with ECF’s mission and values

  • Preparing briefings and other fundraising materials for meetings in order to support high-quality engagement

Provide cross-cutting support to the team in line with team priorities and mission, for instance by:

  • Contributing to major funding proposals or reports

  • Grant administration and record-keeping

  • Support to implement key projects, such as improving systems, processes, information management and reporting within the team and wider ECF


  • 3+ years experience in a fundraising team or project management role in an NGO;

  • Strong project management skills: attention to detail, ability to set priorities and complete tasks against a deadline;

  • Ability to manage complex and evolving situations and projects and make recommendations for improvements;

  • Ability to communicate effectively and work both independently and with multiple stakeholders;

  • Experience in event management would be a definite plus;

  • Experience of using a CRM (Customer Relationship Management) database is desirable

Other information

What we offer

  • The unique opportunity to work as part of a growing, dynamic team, who combine their passion to make a difference with a rigorous and results-oriented approach to work;
  • A flexible work environment and a space to develop new skills and challenge yourself;
  • A full-time permanent contract

  • A competitive salary


London or Brussels preferred

Start date

As soon as possible

How to apply

Please upload below: a CV and a short cover letter expressing your motivation for this role, both in English!

Only applications following the HOW TO APPLY instructions will be considered for the role!

Diversity statement

We are committed to diversity and inclusion in our organisation. We strongly encourage candidates from disadvantaged or marginalised backgrounds to apply.


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