The European Climate Foundation (ECF) was founded in 2008 as a major philanthropic initiative to help tackle climate change by fostering the development of a low-carbon society at the national, European and global level.
We support over 1000 partner organisations to carry out activities that contribute to the public debate on climate action, drive urgent and ambitious policy in support of the objectives of the Paris Agreement and help deliver a socially responsible transition to a net-zero emissions economy and sustainable society in Europe and around the world.
The ECF brings together diverse perspectives and backgrounds to find the best innovative solutions to tackle climate change. We are focusing on engaging and hiring great people from a wide diversity of backgrounds to strengthen the cause. If you share our values of respect, innovation, and collaboration, join us!
As Payroll Officer you are the trusted expert in all payroll matters. You will ensure correct payroll handling and personnel administration in the countries where we employ staff. You will be part of our motivated People & Culture (P&C) team to help deliver a great service to the organisation and you will report to the Compensation & Benefits Manager.
Key responsibilities
You will:
Handle international payroll for multiple European and international countries, together with our global payroll provider;
Ensure payroll is prepared in a timely manner to enable employees to receive their pay on time;
Explain employment conditions via induction sessions and answer staff payroll-related questions;
Prepare and follow up on recurrent or event-linked administrative documentation and tasks for employees (maternity leave, parental leave, contract extension or termination);
Prepare month-end payroll reporting and reconciliations;
Liaise with P&C Partners & Line Managers in order to ensure that all relevant documentation is received and processed relating to New Starters, Leavers and any other contractual changes;
Attend relevant learning and development events to keep up to date with legislation and processes related to payroll administration;
Ensure accurate payroll transactions and payments;
Resolve payroll issues;
Work closely with Finance and other departments;
Ensure a proper filing and archiving of employees employment information and documentation (social documents, contracts, absences…).
Experience and competencies
The ideal candidate has a university degree in HR, Personnel Management, Management or a related equivalent with:
At least 3 years of HR payroll experience, experience in international payroll is a plus
Fluent in English and French (both spoken and written), other languages are a plus
Structure and rigour: eye for detail, well organised, analytic, with a problem-solving mindset
Proactivity and a good capacity for working autonomously
Experience working with HR information systems
Excellent interpersonal skills and team player
Discretion: the ability to handle confidential information in a highly professional way
What we offer
The unique opportunity to work as part of a highly dynamic, international group of individuals who combine their passion to make a difference with a rigorous and results-oriented approach to work;
A flexible work environment and a space to develop and challenge yourself;
A full-time contract position (employment or consultancy, depending on location).
Location
Flexible, with a preference for Belgium/Brussels. Shared co-working space is available.
We will not provide support for relocation. You must have the right to work in Belgium.
Only candidates with the right to work in their location will be considered.
Flexible, with a preference for Belgium/Brussels. Shared co-working space is available.
We will not provide support for relocation. You must have the right to work in Belgium.
Only candidates with the right to work in their location will be considered.
As soon as possible
Please upload below in English:
- CV
- short cover letter expressing your motivation for this role
Please note only shortlisted candidates will be contacted.
All applications will be treated confidentially. We will store your information in our internal database unless you specifically request otherwise.
We are committed to diversity and inclusion in our organisation. We strongly encourage candidates from historically disadvantaged or marginalised groups to apply.