Office & Finance Administrator

European Climate Foundation Den Haag Netherlands Administration

Company Description

The European Climate Foundation (ECF) was founded in 2008 as a major philanthropic initiative to help tackle climate change by fostering the development of a low-carbon society at the national, European and global level.

We support over 280 partner organisations to carry out activities that contribute to the public debate on climate action, drive urgent and ambitious policy in support of the objectives of the Paris Agreement and help deliver a socially responsible transition to a net-zero emissions economy and sustainable society in Europe and around the world.

Position

About the role

As an Office & Finance Administrator, you will provide day to day administrative support to the Finance Team as well as taking care of the office management tasks. You will report to the Finance & Grants Manager and the Head Office Manager.

Key responsibilities

Support to the Finance team (70%):

  • Support the Finance Team by creating and updating records in the Finance systems
  • Manually input payments in our grant management system
  • Register invoices in the Bookkeeping system
  • Responsible for filing of the department
  • Take care of the Grants Inbox
  • Register Payment Acknowledgement letters
  • Process No Cost Extention requests for Grantees
  • Create New Organisations and Bank details in both the grant management and the bookkeeping systems
  • Assist the Finance team with other administrative tasks

Office management (30%):

 

  • Welcome visitors, dispatch phone calls, manage incoming and outgoing post
  • Keep a good office / collegial atmosphere
  • Attend to the office daily needs and workflow
  • Act as primary contact person for the landlord and the subtenants
  • Order office supplies, furniture and groceries
  • Manage the office budget
  • Manage the office floor plans
  • Liaise with building management and external providers to ensure upkeep of the office
  • Understand and be able to help with the VC systems in the meetings rooms
  • Support the Hague based staff and visitors
  • Onboarding and other simple HR tasks
  • Support organizing major organisational events taking place in The Netherlands
  • Support celebrations and organise team events
  • Carry out a diverse set of administrative tasks

Requirements

  • You have 2-3 year’s relevant experience in an administrative, accounting or bookkeeping function
  • You have a strong interest in climate and the environment
  • A degree in administration, finance or accounting is a plus
  • You consider yourself to be a completer/finisher and you have strong attention to detail
  • You are a proactive and enthusiastic team player, but also able to work independently and to be discreet
  • You have strong problem-solving skills with a positive, can-do attitude
  • You enjoy juggling various tasks and you are able to prioritise effectively
  • You enjoy working with numbers and new IT systems
  • You have excellent written and verbal communication skills in English
  • You are a proficient user of the MS Office package with excellent Excel skills

Other information

What we offer

  • The unique opportunity to work as part of a highly dynamic, international group of individuals who combine their passion to make a difference with a rigorous and results-oriented approach to work;
  • A flexible work environment and a space to develop and challenge yourself;
  • A permanent full-time position.

Location

The Hague, The Netherlands.

Start date

As soon as possible.

How to apply

Please upload below: 

  1. CV
  2. short cover letter expressing your motivation for this role
  3. both in English!

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