Logistics Associate – ARIA (Flexible location)

European Climate Foundation Bruxelles Belgium Strategic Communications
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Company Description

The European Climate Foundation (ECF) was founded in 2008 as a major philanthropic initiative to help tackle climate change by fostering the development of a low-carbon society at the national, European and global level.

We support over 1.000 partner organisations to carry out activities that contribute to the public debate on climate action, drive urgent and ambitious policy in support of the objectives of the Paris Agreement and help deliver a socially responsible transition to a net-zero emissions economy and sustainable society in Europe and around the world.


The ECF’s Strategic Communications team is currently accepting applications for an enthusiastic and highly driven individual to support our new partner initiative, ARIA (Analysis, Research, Insight, Action).

ARIA is a team of researchers, investigators and analysts working with partners to generate insight about those who seek to slow down or hold back action on climate change. We offer in-depth analysis and research capabilities with the aim of emboldening policymakers to take more ambitious action on climate change.

This role will be vital to the work of ARIA. It will involve close collaboration with the ARIA directors, taking on a wide range of tasks, and excelling at supporting the team across different workstreams. You'll need to thrive in a fast-paced environment where you will deploy your excellent organisational, writing and project management skills.

This role is an opportunity for a candidate with creativity and passion for organisation and administration, and an eagerness to work in a global team that blends investigative journalism, analytic research, and engagement with power and influence in the climate and energy space. We are a closely-knit team and you will be a pivotal colleague.

Key responsibilities

§ Support the ARIA directors with administrative assistance, drafting documents, organising events, compiling team calls and minutes, and generally maintaining systems and processes that enable the team to operate efficiently.

§ Work on medium-term projects in a supporting role to colleagues around achieving team priorities, including key moments and events.

§ Own event management for meetings including logistics such as travel and hotel bookings.

§ Support and refine payment processing, budget reporting and monitoring functions for the team.

§ Support with other ad-hoc outreach, research, logistic and administrative tasks, as required, sometimes at short notice, with a creative and entrepreneurial approach to setting up and problem-solving systems and structures.

§ Achieve personal development and learning in areas relating to ARIA's work.


To thrive in this role:

§ You are passionate about the work of ARIA and you have a genuine interest in the mission and values of ECF.

§ You bring at least 3 years of relevant work experience in executive support, operations and/or an administrative function, preferably with experience in supporting a small remote & global team, and a track record of collaborative enabling.

§ Familiarity with a journalistic or campaigning environment is welcome, but not critical - the desire to move into this space and great skills is enough.

§ You are a fast learner, comfortable with working across functions in a dynamic international environment.

§ You have excellent English language skills, both written and verbal; knowledge of other languages is a bonus.

§ You have an excellent command of Word, Excel, Powerpoint and their equivalents, and are comfortable creating and maintaining databases for teams. Other tech skills are a plus.

§ You are able to work independently and are a good team player with the ability to communicate confidently with care and compassion in a high-stakes work environment.

§ You are flexible and have the ability to work towards deadlines, prioritising between multiple tasks.

§ You have an impeccable work ethic, are able to work with sensitive, confidential information, and have the disposition to work generously with colleagues in a high-trust global community of peers.

§ You have the versatile and adaptable skills necessary to flourish in a fast-paced work environment and work across phone/video conferencing, time zones, slack, email, Trello, etc.

§ You are committed to an inclusive, just and empowering approach to facing climate change.

This is a lot. If the role speaks to you and you think you're close and can learn the rest, please apply.

Other information

What we offer

An opportunity to grow your skills and exercise your creativity as part of a highly dynamic, collaborative team of analysts, investigative journalists and campaigners who combine a passion for systems change with a rigorous and results-oriented approach to work.

On-the-job mentoring and a space to develop and challenge yourself with support from expert colleagues. Introductions to a broad network of stakeholders in the climate and energy field.

We offer a flexible work environment, a supportive international network of colleagues who will help you develop as a professional, and - depending on where you are based - the possibility of working with colleagues in shared office spaces.

A 12-month fixed term contract with the possibility for extension.


Flexible, within the timezone bracket UTC -6 to +2. (Chicago - Nairobi equivalent.)

We are unable to provide sponsorship for work permits. We may be able to provide co-working spaces in some locations.

Start date

As soon as possible.

How to apply

To apply, please upload your CV and a short cover letter (500 words max) explaining your interest and how your skills and experience suit the role by the 08th of January 23:59 CET.

All applications will be treated confidentially. We will store your information in our internal database unless you specifically request otherwise.

We are committed to diversity and inclusion in our organisation. We strongly encourage candidates from historically disadvantaged or marginalised groups to apply.