The Pooled fund on International Energy (PIE) is an international grant making and strategy platform. PIE works with foundations, peer re-granting organisations (such as Tara and ECF) and more than 200 civil society partners to surge clean power and phase down coal and gas in the context of a just transition. PIE was formed in 2013 and is hosted at the European Climate Foundation. PIE is comprised of a small and dedicated team of exceptional Europeans, Asians, Africans and Latin Americans based around the world.

PIE supports the work of organisations in developing strategies to secure clean energy around the world in the interests of healthy citizens and a safe climate. PIE and its partners drive urgent and ambitious policy in support of the objectives of the Paris Agreement, contribute to the public debate on climate action and help deliver a socially responsible transition to a zero-emissions power sector. PIE brings together diverse perspectives and backgrounds to find the best innovative solutions to climate change.

The Pooled Fund on International Energy (PIE) team seeks to appoint a Grants Officer to support programme teams and operations with regranting and monitoring grant activities from planning to grant closing to ensure that the grant management policies are applied consistently. This is done in close cooperation with the Grants Operations team, Programme Teams and Partners, and the Finance & Legal departments. The Grants Operations Team ensures organisational effectiveness and procedural compliance. The Grants Operations Team owns the grant lifecycle process and is constantly striving to improve and innovate in collaboration with our stakeholders. The Grant Officer will report to the Head of Grants & Operations.

Responsibilities & Tasks

• Provides end-to-end support of the grant life cycle to the grant making team(s), ensuring a smooth, professional and compliant grant cycle process
• Collect and generate grant requests and ensure all information is provided and complete
• Manage the initial due diligence check of new and existing grantees and consultants and ensure that the grant portal system is up to date:
• Regular checks in the grant portal system for outstanding payments, due reports, approval limits, payment confirmation letters;
• Monitor grants through review of grant reporting (narrative/financial) to ensure activities are carried out for the provisional plan, proposal and expenses budgeted.
• Support grantees and programme teams with contract management, including non-cost extensions and amendments.
• Support programmatic teams with budget planning processes and ensure reconciliation between planning budgets and the grant portal system.
• Support teams with usage of core systems and tools;
• Any other operational duties as assigned by the management.

Experience and competencies

• Demonstrated interest in the mission and values of the PIE;
• At least three years of professional experience in project/ operations management, working with global partners in challenging contexts;
• A high standard of evaluating financial reports and budgets;
• An understanding of and interest in the philanthropy sector and experience in working with international NGOs;
• Superior written and verbal English skills;
• Excellent organisational, accuracy and time management skills with a proven ability to work well under pressure, take the initiative and be a creative problem-solver;
• Ability to work well in a team but also to work independently and be managed at a distance;
• Strong administrative, finance and data analytic skills
• Enthusiastic personality and sense of humour;
• Impeccable ethics, working and operating confidentially.

What we offer

• The unique opportunity to work as part of a highly dynamic, international team who combine their passion for making a difference with a rigorous and results-oriented approach to work;
• A flexible work environment and a space to develop and challenge yourself;
• A full-time position
• The position is based in The Hague, Berlin or Brussels. Candidates need to be in possession of a work permit for their preferred location.
• Starting date:ASAP All applications will be treated confidentially. We will store your information in our internal database unless you specifically request otherwise.