Finance & Grants Manager

European Climate Foundation The Hague Netherlands Finance & Accounting

Company Description

The European Climate Foundation (ECF) was founded in 2008 as a major philanthropic initiative to help tackle climate change by fostering the development of a low-carbon society at the national, European and global level.

 We support over 280 partner organisations to carry out activities that contribute to the public debate on climate action, drive urgent and ambitious policy in support of the objectives of the Paris Agreement and help deliver a socially responsible transition to a net-zero emissions economy and sustainable society in Europe and around the world.

Position

About the role

As the Finance & Grants Manager, you will steer all financial and accounting processes within the organisation. In addition to this, you will be managing several finance related projects, together with the Finance team. Your goal will be to identify improvements and to bring uniformity in the finance processes and (software) systems throughout the whole organisation.

You will lead & coach the Finance team and report to the Finance Director.

Key responsibilities

  • Funding Source Management - allocates the funding according to funding contract, budget and in line with accounting rules and regulations, reconciles funding records between the grant management and the accounting systems;
  • Monthly meetings with platforms and programmes on financials;
  • Responsible for Funder reporting - prepares financial reports to core funders and helps programmes in preparing reports on earmarked funding, creates an overall P&L per funding source on a quarterly basis, uploads Income sheet in Adaptive, including contracts in likely stage for the purpose of managerial forecasting;
  • Ensuring the right systems are in place to create consistent and automated reports;
  • Manages the docket process in the Finance Team, before and after each Supervisory Board meeting, as well as the delegated authority granting between the Board meetings;
  • Responsible for coordination and daily management of the payment process – Invoice Processing (ITA), Credit Card and expense claims processing (SRXP);
  • Overall management of ECF’s financial resources linked to grants and consultant contracts- responsible for management of the financial information in Fluxx - grant making software of ECF;
  • Support and back up to Finance Director on all finance related issues;
  • Regular monthly and ad-hoc financial reporting to Finance Director;
  • Daily management of the finance team, except for the accounting and bookkeeping activities;
  • Provides suggestions on process improvements and better use of finance systems to the Finance Director and implements these changes in systems, processes and across the team;
  • Audit preparation and implementation of audit recommendations linked to grant and finance management;
  • Advising and training of staff and grantees on financial grant procedures and financial management.

Requirements

  • A strong interest in climate and environment;
  • A degree in accounting and finance;
  • 6-8 years of experience in a financial role, preferably in an international organisation or a private foundation;
  • A deep understanding of finance and accounting principles and practices, as well as process-based management approach;
  • Proven experience in implementing financial systems and mapping software and database applications and ability to link them to the organisation’s financial processes;
  • Previous experience in managing and guiding teams through change;
  • Result-oriented and committed to deliver high quality work;
  • Innovative problem-solving skills;
  • An analytical person with a critical mindset and attention to detail;
  • Excellent organisational skills and ability to prioritise efficiently;
  • An excellent team player;
  • Excellent knowledge of MS Office;
  • Enjoys working with multiple internal and external stakeholders;
  • Excellent written and verbal communication in English;
  • Previous experience in project management is an asset;
  • Working knowledge of Dutch is an asset.

Other information

What we offer

  • The unique opportunity to work as part of a highly dynamic, international group of individuals who combine their passion to make a difference with a rigorous and results-oriented approach to work;
  • A flexible work environment and a space to develop and challenge yourself;
  • A permanent full-time position.

Location

The Hague.

Start date

As soon as possible.

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