Administrative Assistant to the CEO

European Climate Foundation Paris France Administration

Company Description

The European Climate Foundation (ECF) was founded in 2008 as a major philanthropic initiative to help tackle climate change by fostering the development of a low-carbon society at the national, European and global level.

We support over 280 partner organisations to carry out activities that contribute to the public debate on climate action, drive urgent and ambitious policy in support of the objectives of the Paris Agreement and help deliver a socially responsible transition to a net-zero emissions economy and sustainable society in Europe and around the world.

Position

About the role

The ECF is looking for an Administrative Assistant to the CEO. The CEO is responsible for overall ECF strategy and organisation, international political engagement, and high-level external relationships including with the French government, amongst others. The Administrative Assistant will be responsible for booking the CEO’s travel and scheduling the CEO’s meetings, in consultation with the Chief of Staff. The Assistant will also be responsible for some management duties in the Paris office.

The position will report to the Head Office Manager and Chief of Staff to the CEO.

Key responsibilities

Support to the CEO (approximately: 70%)

  • Main point of contact for scheduling the CEO’s meetings, in close consultation with the Chief of Staff
  • Plan and book travel
  • Book meetings and venues
  • Assistance with event management; logistics
  • Organise and manage CEO’s contact database
  • Retrieve and process expenses for CEO
  • Undertake other reasonable duties as requested by the Chief of Staff or CEO

Office Management (approximately: 30%)

  • Welcome visitors, manage incoming and outgoing post
  • Act as primary contact person for the landlord
  • Order office supplies, furniture and groceries
  • Update office location handbook
  • Manage the office budget
  • Manage the office floor plans
  • Understand and be able to help with the VC systems in the meetings rooms

Requirements

  • 2-3 years of work experience in a similar administrative/operational position 

  • Impeccable level of French (written and spoken)
  • Very good level of English (written and spoken)
  • Familiarity with meeting co-ordination and stakeholder management
  • Excellent attention to detail, diligence and reliability
  • Proficiency with Microsoft Outlook, Excel and PowerPoint
  • Excellent skills in planning and using initiative
  • Flexibility and capacity to prioritise and manage own workload
  • Tactful with colleagues and discrete with high-level information

Other information

What we offer

  • The unique opportunity to work as part of a highly dynamic, international group of individuals who combine their passion to make a difference with a rigorous and results-oriented approach to work;
  • A flexible work environment and a space to develop and challenge yourself;
  • A temporary, full-time contract of 18 months (possibility to be extended)

Location

Paris

Start date

As soon as possible

How to apply

Please upload below: 

  1. CV
  2. short cover letter expressing your motivation for this role
  3. both in English!

Only applications following the HOW TO APPLY instructions will be considered for the role! 

Apply

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