Receptionist- Casual Worker-The Foundry

Ethical Property Company Oxford United Kingdom Other
Warning! Vacancy expired

Company Description

About us

Our vision is to become the go-to place for changemakers – tenants, investors, partners, and staff. We believe that property should be used in the best interests of society, the planet, and the economy. By bringing impactful organisations, staff, and tenants together we have shown that real change can happen. As one of the UKs largest social enterprises and we provide space for some amazing changemakers in 9 cities via our impactful centres.

Position

The Role

The receptionist will play an important role in welcoming visitors, supporting our tenants and assisting the Centre Manager as needed.

Requirements

The main duties will include, but not limited to:


Access, Security and Deliveries

  • Being the first point of contact for visitors to the centre; welcoming them and issuing name badges and ensuring that everyone signs in, announcing their arrival and directing them to the appropriate tenant organisation or meeting room.
  • Ensuring security procedures are followed in the centre, and that all building visitors/contractors sign in/out.
  • Taking deliveries of the Royal Mail post, sorting and distributing it to tenant organisations and ensuring that outgoing post is collected every evening.
  • Notifying tenants when deliveries arrive in the building.

Communications

  • Answering phones and directing calls to relevant staff or tenants
  • Acting as a point of contact for tenant queries and communicating these effectively to the relevant member of the Property Management team
  • Helping to establish and maintain excellent communication with tenant organisations
  • Ensure contact information is kept up to date for each organisation in the cluster, including tenant representatives, Directors, first aid and fire Marshall Contacts, etc.

Administration and Purchasing

  • Assisting with administrative duties in the cluster as and when required;
  • Ordering cleaning/stationary supplies for the cluster and keeping an accurate record in the purchase order / tenant recharge sheet;
  • Run monthly photocopier and Franking machine reports and forward to finance department.

Other responsibilities

  • Working within the company’s procedures and policies
  • Working to improve the services we provide to tenants
  • Working to improve the company's social and environmental objectives
  • Covering for other members of the reception team when they are in training, on holiday, etc
  • Attending company-wide events such as training events and the annual staff conference
  • Additional Ad-hoc duties in accordance to the job role specified by the Office and Services Manager

Other information

Contract Details

Salary: £10.85 per hours in line with the living wage

Contract: Permanent contract

Start date: ASAP

Working Hours: Flexibility is required to cover busy periods mostly Mon-Fri between 9am and 5

Pm.


Location: The Foundry, 17 Oval Way, SE11 5RR


Deadline to apply: Friday 24th September 2021.


Applications

To apply please follow the instructions below.