Finance Assistant

Dron & Dickson Stirling United Kingdom Finance

Company Description

Dron & Dickson are specialists in integrated supply, installation and maintenance of harsh & hazardous electrical equipment. Based at five UK locations, we provide specialist E&I inspection, maintenance and project services to all parts of the Offshore & Onshore Energy sector, Pharmaceutical and Marine industries. Managed from our UK locations, our services operate within the UK, Europe, Africa and Asia.

Position

Purpose: ‘Everyone Home Safe’ – An encapsulation of the right for everyone to return from work safely and promote their wellbeing; this applies to Dron & Dickson staff and all who come in to contact with our work activities. Our systems, processes and cultures coupled with our supply and services ensures people, plant and the environment are kept safe. The primary purpose of this role is to provide a service to employees and contractors and to maintain accurate payroll records whilst adhering to finance processes and HMRC regulations.

Objective: The primary objective of this role is to ensure accurate payments and record keeping for both offshore PAYE staff and PSC’s.

Our Culture & Values: Our Values aim to underpin and create a positive culture and working environment as well as set behavioural expectations. We are committed to investing in our workforce as we recognise people as our greatest asset. Contribution towards the companies culture and core values are required as part of this role. Our Value acronym AGILE represents qualities associated with being responsive, flexible and adaptable to change which collectively have been identified as key differentiators that offer us competitive advantage.

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Reporting to: Finance Manager

Direct Reports: None.

Core Alignment Responsibilities:

  • Understand and support the company’s strategy and mission
  • Responsibility for personal development and KPI completion
  • Proactively adhere to the company’s core values in your day-to-day activities

Role Responsibilities:

  • Monitor ES Mailboxes including sorting and electronically filing all documents received.
  • Review and approve PSC & PAYE offshore timesheets in line with contractual terms & conditions.
  • Processing PSC timesheets, invoices, and weekly BACS payments
  • Processing PAYE offshore timesheets weekly through ERP system & Sage payroll including all overtime, expenses and ad-hoc payments ensuring accurate and timely input and payment.
  • Processing IR35 ‘deemed’ employees timesheets, invoices and PAYE/NIC deductions.
  • Pension assessments for all new starts and upload pension file to Scottish Widows weekly
  • FPS Submission to HMRC weekly
  • Ensure Sage Payroll system is updated and maintained (new starts/leavers/tax codes etc)
  • Manage and maintain accurate records of Offshore PAYE holiday pay calculations and payments.
  • Complete weekly payroll reporting requirements
  • Proactive and committed to payroll legislation updates and changes.
  • Provide support to the Finance Manager and Project Cost Accountant as directed
  • Provide Ad-hoc Financial Support to ES dept as required.
  • Provide cover for various roles within the finance team as required:
  • To maintain good communications with internal and external clients
  • To take a proactive approach to continuous improvement and development of the company’s systems and processes
  • Adhere to company confidentiality policy as set out in contract of employment, with particular emphasis on non-divulgence of sensitive financial information to anyone outside the finance dept.
  • Ad hoc duties as requested by management.
  • Travel may be necessary to ensure delivery of business needs.
  • Social and business networking is expected.

HSEQ Responsibilities:

  • Comply with all Dron & Dickson’s integrated managements system including all policies and procedures
  • Ensure the Company meets its statutory obligations in all areas pertaining to health, safety and welfare at work, including undertaking statutory training and reporting.
  • Act ethically and with integrity
  • Ensure a safe workplace environment without risk to health.

Requirements

Core Skills:

  • Ability to effectively communicate both verbally and in writing
  • Ability to proactively build good working relationships internally and externally
  • Competent in the use of Word, Excel etc. and ERP systems, Sage Payroll
  • Ability to prioritise workloads to meet deadlines
  • Excellent attention to detail
  • Excellent communication and interpersonal skills
  • Excellent time management skills
  • Computer literate
  • Articulate, dynamic, energetic and delivery focused
  • Flexible, adaptable, and able to work under pressure
  • Ability to represent Dron & Dickson in a positive and effective manner
  • Take responsibility for managing personal performance and results.


Core Training & Competencies:

  • Educated to Standard Grade or Equivalent
  • Sage Payroll Training
  • Anti-Bribery Training
  • Anti-Slavery & Human Trafficking Training
  • Mental Health Awareness Training

Other information

Personal Development:

The opportunity to undertake development and progression via a personal development plan is linked to this role.

Contracted Hours: 38.25 hours per week with 45 mins for lunch

Hours of work:

  • Mon to Thurs: 8.30am – 5pm
  • Fri: 8.30am – 4.30pm


Benefits Package:

  • Pension: 3% Company Contribution, minimum 5% employee contribution
  • 28 days annual leave (inclusive of 8 public holidays). Annual leave entitlement will increase to 33 days after 2 years’ service
  • Annual bonus if targets met (not guaranteed)
  • Employee Assistance Programme
  • Critical Illness Cover: £20,000
  • Bike 2 Work Scheme
  • Life Assurance: 2 x Annual Salary
  • Enhanced Maternity Pay
  • Enhanced Paternity Pay


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