Finance Assistant - Billing & Accounts Payable, Aberdeen

Dron & Dickson Aberdeen United Kingdom Finance

Company Description

Dron & Dickson are specialists in integrated supply, installation and maintenance of harsh & hazardous electrical equipment. Based at five UK locations, we provide specialist E&I inspection, maintenance and project services to all parts of the Offshore & Onshore Energy sector, Pharmaceutical and Marine industries. Managed from our UK locations, our services operate within the UK, Europe, Africa and Asia.

Position

Purpose: ‘Everyone Home Safe’ – An encapsulation of the right for everyone to return from work safely and promote their wellbeing; this applies to Dron & Dickson staff and all who come in to contact with our work activities. Our systems, processes and cultures coupled with our supply and services ensures people, plant and the environment are kept safe. The primary purpose of this role is to facilitate the invoicing & financial job reporting of engineering work scopes to provide accurate data for management reporting. Efficiency & accuracy of the role adds value in the form of cash inflow from invoicing and improved management reports, both of which enhance the resources available to Dron & Dickson to achieve its purpose.

Objective: The primary objective of this role is to ensure accurate and efficient invoicing to customers in line with contractual requiremnts and provide holiday and absence cover for the accounts payable team.

Our Culture & Values: Our Values aim to underpin and create a positive culture and working environment as well as set behavioural expectations. We are committed to investing in our workforce as we recognise people as our greatest asset. Contribution towards the companies culture and core values are required as part of this role. Our Value acronym AGILE represents qualities associated with being responsive, flexible and adaptable to change which collectively have been identified as key differentiators that offer us competitive advantage. The behaviours for each value are highlighted below:

Requirements

Core Alignment Responsibilities:

  • Understand and support the company's mission, vision and values
  • Responsibility of personal learning, development and KPI completion
  • Promote and proactively adhere to the companies core values in all day-to-day activities and interactions.

Role Responsibilities:

  • Responsible for production of all ES manpower invoicing in line with contractual terms & conditions
  • Individual Client PO Spend Reporting/Forecasting on a monthly & ad-hoc basis
  • Assist with month end process ensuring all revenue & costs are input for accruals
  • Provide holiday and absence cover within accounts payable when required
  • Provide support to the Project Cost Accountant as directed
  • Provide Ad-hoc Financial Support to ES dept as required
  • Provide cover for various roles within the finance team as required and in line with training received
  • Adhere to company confidentiality policy as set out in contract of employment, with particular emphasis on non-divulgence of sensitive financial information to anyone outside the finance dept
  • To maintain good communications with internal and external clients, particularly Engineering Services Project Coordinators
  • To take a proactive approach to continuous improvement and development of the company’s systems and processes
  • Ad hoc duties as requested by management
  • Travel may be necessary to ensure delivery of business needs.
  • Social and business networking is expected

HSEQ Responsibilities:

  • Comply with all Dron & Dickson’s integrated managements system including all policies and procedures
  • Ensure the Company meets its statutory obligations in all areas pertaining to health, safety and welfare at work, including undertaking statutory training and reporting.
  • Act ethically and with integrity
  • Ensure a safe workplace environment without risk to health.
  • Ensure Fire Warden duties are met and relevant training/competencies achieved
  • Ensure First Aider duties are met and relevant training/competencies achieved.

Core Skills:

  • Ability to effectively communicate both verbally and in writing
  • Ability to proactively build good working relationships internally and externally
  • Competent in the use of Word & Excel
  • Familiar in the use of ERP systems
  • Ability to prioritise workloads to meet deadlines
  • Excellent attention to detail
  • Excellent communication and interpersonal skills
  • Excellent time management skills
  • Computer literate
  • Articulate, dynamic, energetic and delivery focused
  • Flexible, adaptable and able to work under pressure
  • Ability to represent Dron & Dickson in a positive and effective manner
  • Take responsibility for managing personal performance and results

Core Training & Competencies:

  • National 5 grade or equivalent

Other information

Personal Development:

The opportunity to undertake development and progression via a personal development plan is linked to this role.

Contracted Hours: 38.25 hours per week with 45 mins for lunch

Hours of work:

  • Mon to Thurs: 8.30am – 5pm
  • Fri: 8.30am – 4.30pm

Benefits Package:

  • Pension: 3% Company Contribution, minimum 5% employee contribution
  • 28 days annual leave (inclusive of 8 public holidays). Annual leave entitlement will increase to 33 days after 2 years’ service
  • Annual bonus if targets met (not guaranteed)
  • Employee Assistance Programme
  • Critical Illness Cover: £20,000
  • Bike 2 Work Scheme
  • Life Assurance: 2 x Annual Salary
  • Enhanced Maternity Pay

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