Venue Administrator

Bluecrest Wellness Worthing United Kingdom Field Operations
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Company Description

Bluecrest is a multi-award-winning provider of health assessments to both corporate and consumer sectors. We help people take control of their health risks enabling them to live healthier, happier, and more productive lives. We were founded to fill a gap in the private health screening sector for an affordable, convenient option that meets the highest clinical standards for reporting.

We currently assess around 80,000 customers in over 2000 pop up clinics across the UK and the Republic of Ireland. Bluecrest can assess for a range of different factors including heart disease, ECG, diabetes, cholesterol, vital organ functions as well as some cancers.


Venue Booking Assistant

£21,000 per year

Full time, Permanent

Worthing, West Sussex - Hybrid

Main Purpose of Role

As our Venue Booking Assistant, Known in house as Venue Administrator you will be responsible for efficiently and effectively providing comprehensive support to the Health Assessment Teams based in the field. The provision of support includes the co-ordinating of Health Assessment Clinics within our specification and budget.

What can we offer you?*

  • Four free health assessments per year, plus a further 50% off any additional testing for employees
  • 23 days annual leave, rising to 25 days after 1 years service, then rising 1 day for every year up to 28 days – plus 8 bank holidays off!
  • Matched company pension (up to 5% or up to a capped amount)
  • Vitality life insurance - which comes with its own list of benefits including discounts of wearable tech, trainers, spa, gym memberships and more.
  • Enhanced family leave
  • Refer a friend scheme (up to £1000)
  • Enhanced sick pay scheme
  • EAP scheme
  • Various opportunities to progress within the business

The hours

  • Full Time, Permanent
  • 37.5 hours per week
  • Monday to Friday
  • 8am to 4pm
  • 7.5 hour shift per day

Job definition*

  • At Bluecrest we hold over 600 mobile health assessments a month. You will be responsible for planning and booking conference facilities (usually within hotels) for us to hold these in. This is a busy, fast paced role in which organisation and attention to detail is key
  • To efficiently and effectively provide comprehensive support to the Health Assessment Teams based in the field. The provision of support includes the co-ordinating of Health Assessment Clinics within our specification and budget.
  • To book and arrange payment for appropriate Health Assessment Clinics; ensuring that specific criteria is met and budgets are maintained
  • To adhere to strict deadlines and assume accountability for one’s actions.
  • Carry out all administrative duties necessary to ensure all Health Assessment clinics that are booked run smoothly.
  • To effectively deal with miscellaneous Health Assessment Team problems as they arise
  • To be responsible for collecting deposits / payments from cancelled clinics
  • To liaise with the call centre to ensure they contact all customers from a cancelled event.
  • To provide a handover to other members of the team, to ensure efficiency.
  • Requirement to visit Worthing head office twice a week.

*The above is not an exhaustive list of duties and responsibilities and the post holder is expected to undertake other duties appropriate to the role as may be reasonably required.


What’s required

  • Must have excellent organisational and communication skills
  • Computer literate. Used to working with Microsoft office, in particular excel, which will feature heavily within this role
  • Must have a professional telephone manner
  • Personal integrity and pride in work
  • Ability to work to tight deadlines
  • Good negotiation skills
  • Whilst experience in the medical profession is not required an interest in preventative health care is required.

Other information

The post you are applying for is exempt from the provision of Section 4(2) of the Rehabilitation of Offenders Act 1974 (Exceptions) (Amendment) Orders 1975 and 2001 and therefore all convictions, cautions and bind-overs, including those regarded as ‘spent’, must be declared.

We kindly ask recruitment agencies to refrain from making contact with us.

Any personal information you share with us will be treated in line with our company Privacy Policy.

Bluecrest Wellness Ltd is proud to promote equal employment opportunities to all applicants and employees regardless of their race, religion/belief, sex, sexual orientation, marital status, pregnancy, maternity, national origin, ethnic background, disability, or age.

Applicants must be authorised to work for any employer in the UK - We are unable to sponsor or take over sponsorship of an employment Visa at this time.