Crew Training Administrator

ASL Aviation Holdings DAC Swords Ireland Flight Operations
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Company Description

ASL Aviation Holdings is a global aviation services company with airlines based in Europe, South Africa and Asia. ASL is a world leader in ACMI airline operations serving major cargo and passenger airlines.Headquartered in Dublin, Ireland, close to Dublin Airport, the ASL Aviation Holdings Group includes four wholly owned European airlines; ASL Airlines Ireland, ASL Airlines Belgium, ASL Airlines France and ASL Airlines United Kingdom. The Group also includes associate and joint venture airlines FlySafair in South Africa and K-Mile Asia in Thailand. Additionally, the Group includes maintenance facilities and several leasing entities. ASL’s airlines operate cargo networks on behalf of major international customers, specialising in the express freight, online commerce, and postal sectors. The Group’s global operations serve over 65 countries and includes passenger and cargo operations under ASL’s own brands.The Global ASL fleet of 130 aircraft includes 17 aircraft types from the Boeing 747-400F to the ATR72-200F. ASLI Airlines Ireland recently became the first operator, on behalf of FedEx, of the new ATR 72-600F, ATR’s first production-built freighter.ASL Group confirmed 20 slots with Boeing for 737-800 Boeing Converted Freighters (BCF) aircraft. To date 11 aircraft have entered service with ASL airlines in Europe and Thailand and the next two aircraft are in conversion and will be re-delivered to ASL in Q1 2022. The BCF programme will continue throughout 2022. In 2021, despite the global disruption caused by the Covid-19 pandemic, ASL’s airlines continued to operate with an average dispatch reliability of 98.04%. The airlines operated 93,181 flights totalling 177,474 flight hours, carrying 991,141 tonnes of freight and 3,900,000 passengers. While some of the group airlines were founded more than 40 and 50 years ago, ASL Aviation Holdings story essentially began in 1998. Annual revenue now exceeds €1.1bn EUR. Globally, ASL has a team of 3.000 people of 51 different nationalities. The Group’s vision is to be the aviation service provider of choice through excellence, experience, and expertise.ASL Aviation Holdings is mindful that aviation, while fundamental, must also be environmentally sustainable. The ASL Group is committed to promoting and acting in the best interest of our staff, customers, environment, and planet through our ESG policy. ASL has committed to Destination 2050, the industry-led programme to achieve net-zero emissions in aviation by 2050 and is working to meet the requirements of the European Commissions ‘Fit for 55’ proposals. ASL Aviation Holdings also formally endorsed the ‘Toulouse Declaration’, further committing the aviation industry to meeting carbon emissions reduction targets by 2030 and to reaching net-zero emissions by 2050.ASL strengthened its commitment to being a first mover in introducing new emissions reduction technology into our current fleet by partnering with leading innovators in hydrogen-electric emission powertrains, Universal Hydrogen and ZeroAvia.


The purpose of the role is to provide efficient administrative support in the daily management, update and follow-up of all aspects related to the administration of crew training, in order to present and maintain accurate and up-to-date records complying with company and legal requirements.

Key Accountabilities:

  • Collect, check and file the mandatory training documents of all crew members according to EU regulations. Ensure the daily follow-up and update of these documents in order to assist with the planning of training, according to the legal requirements published in the Training Manual
  • Monitor all training contracts to ensure they are up to date, and advise Head of Training of upcoming expiries
  • Enable accurate recording of all training and checking activities of crew members within the company through timely distribution to the instructors and/or trainees of training and checking forms required for the training activities
  • Check and update the training records of all performed training and checking activities in the computerised database system and in the individual training files in order to present accurate and complete training records in accordance with regulatory requirements
  • Assist with the updating of licence and passport documents
  • Provide regular training statistical reports to the Head of Training
  • Collate company training feedback return forms and present findings to Head of Training
  • Assist with communications to and from pilots and instructors in relation to training matters
  • Maintain competence on the basis of continued education and training in their area of responsibility. The company will facilitate this process



  • Diploma or relevant experience in an airlines environment
  • Basic knowledge of Aviation Air Law, EASA OPS/FCL is an asset


  • Experience in aviation environment is an asset
  • Computer literate; excellent skills using MS Office for PC, including MS Word, Outlook, Excel, Powerpoint
  • Excellent command of both verbal and written English. Any other language is an asset

Candidates must be eligible to live and work in the EU.

Other details:

Company: ASL Airlines Ireland

Location: Head Office, Swords, Co. Dublin

Contract: Permanent Contract

Working Hours: Full time, Monday-Friday 9am-5.30pm


  • Competitive Salary
  • Company Pension Scheme
  • Flexible Working Policy
  • Bike to Work scheme
  • Health Care Scheme
  • Tax Saver Scheme
  • Annual Office Events
  • Sports & Social Activities

Other information

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