This notice describes how Creative Sport & Leisure Ltd (CSL) uses and protects your personal information you provide to us.
We may collect your personal data in a number of ways, for example:
Workforce data is essential for the company’s operational use. Whilst the majority of personal information is mandatory, some of it is requested on a voluntary basis. In order to comply with General Data Protection Regulations (GDPR) 2018, we will inform you at the point of collection, whether you are required to provide certain information to us or if you have a choice in this.
The data you provide CSL as an employee allows us to evidence your eligibility for your job role and enables us to comply with statutory employment regulations and other such processes, such as performance management, absence management and professional development
When you supply personal information, we have legal obligations towards you in the way we handle that data. We must collect the information fairly, that is, only collect the information we need, and we must explain how we will use it and tell you if we want to pass the information on to anyone else.
As a Data subject you have a statutory right to view any personal information that we may hold under the Data Protection Act 1998 and General Data Protection Regulations (GDPR) 2018.
This list is not exhaustive.
To conform with Article 6 and Article 9 of the General Data Protection Regulation, we collect and use your personal information to:
We will hold your personal information in paper and electronic form. The workforce data we collect is kept on an HR system and only accessed by your line manager and HR, and in a personnel file held securely by HR.
To prevent unauthorised disclosure or access to your information, we have implemented strong organisational and technical security safeguards.
Your data will be securely destroyed as listed below. We will ensure that all personal information supplied is held securely in accordance with the Data Protection Act 1998. We keep your personal data for:
Personnel files including training records and notes of disciplinary and grievance hearings
7 years from the end of employment
References and potential litigation
Application forms/interview notes
At least 6 months from the date of interview
Time limits on litigation
Income Tax and NI returns, including correspondence with Tax Office
At least 3 years after the end of the financial year to which the records relate
Income Tax (Employment) Regulations 1993
Statutory Maternity Pay records and calculations
Statutory Maternity Pay (General) Regulations 1986
Statutory Sick pay records and calculations
Statutory Sick Pay (General) Regulations 1982
Wages and salary records
Taxes Management Act 1970
Accident books: records and reports of injuries and diseases
At least three years after the date of the last entry
Social Security (Claims and Payments) Regulations 1979: RIDDOR 1995
Management of Health and Safety at Work Regulations
Health records where reason for termination of employment is connected with health
Limitation period for personal injury claims
We do not share information about our workforce members with anyone without consent unless the law and our policies allow us to do so.
We routinely share employee information with:
Under Data Protection Legislation, you have the right to request access to information about you that we hold. To make a request for your personal information, contact: The People Manager on email@example.com
If you request information, we aim to provide this to you, where possible, within 30 days. Where this is not possible, we will keep you informed.
You also have the right to:
If you have a concern about the way we are collecting or using your personal data, we request that you raise your concern with us in the first instance.
We will keep this Privacy Notice under regular review and reserve the right to change it as necessary from time-to-time or if required by law. Any changes will be immediately communicated to all employees.
If you would like to discuss anything in this privacy notice, please contact: People Manager, firstname.lastname@example.org
Basildon | Bolton | Shropshire
Apprenticeship |Traineeship | Work-Based Learning
012 6855 2218