Grants Manager

The Academy of Medical Sciences City of Westminster London Boro United Kingdom Biomedical Grants and Policy

Company Description

The Academy’s core mission is to promote advances in medical science and ensure these are converted into healthcare benefits for society. We enjoy a prominent and influential national profile, enhanced by a move to a prestigious headquarters building, and significant impacts on UK health and science policy.

The Academy’s 1200 Fellows have been elected on the basis of sustained, outstanding contributions to a range of scientific fields, and are drawn from universities, hospitals, general practice, industry and the public service. Our Fellows are central to all we do. It is their talent and expertise that ensures we can bring authoritative opinion and practical guidance to complex issues in medical science and healthcare.

Established in 1998 as an expert body to deal with issues at the interface of medical science and healthcare, the Academy is part of the national academies group, alongside the Royal Society, British Academy, and the Royal Academy of Engineering. We are governed by a Council of 26 Fellows, including six Honorary Officers who provide strategic advice and oversight. Professor Sir Robert Lechler FMedSci is the current President.

The Fellowship is currently supported by a team of 43 staff. Our current Five Year Strategic Plan, published in April 2017[1], sets out our mission, vision and key objectives as well as 5 challenges we will address over the next 5 years.

The Academy seeks to play a pivotal role in determining the future of UK medical science and the benefits that society will enjoy in years to come.

Four key strategic objectives underpin this aim:

  1. Promoting excellence
  2. Developing talented researchers
  3. Influencing research and policy
  4. Engaging patients, the public and professional




Grants and career development support at the Academy 

From its foundation, the Academy has put young medical researchers at the centre of our work, partnering with organisations to design and deliver a number of grants programmes to support and develop the next generation of medical researchers.

Our UK grants portfolio includes:
• Springboard, starter grants for biomedical and medical humanities/social sciences researchers transitioning to independence
Funded by Department for Business, Energy and Industrial Strategy, Diabetes UK and British Heart Foundation.
• Starter Grants for Clinical Lecturers
Funded by Wellcome Trust, MRC, Arthritis Research UK, British Heart Foundation, Diabetes UK and The Royal College of Physicians.
• The Clinician Scientist Fellowship scheme
Funded by The Health Foundation
•    Supporting the Scottish Senior Lectureship scheme
Funded by the Board for Academic Medicine (Scotland). 

The Academy is also building its international presence, including developing our global science and policy portfolio. These programmes contribute to the delivery of our strategic challenge: to achieve influence and impact beyond the UK to improve health and well-being.

Our international grants portfolio includes:
• Daniel Turnberg UK/Middle East travel fellowship scheme, which provides travel fellowships for aspiring medical researchers from the UK and middle east to undertake short-term research visits. 
Funded by the Daniel Turnberg Memorial Fund
• Newton International Fellowships, to support early career international researchers from partner countries.
Funded by the Government Newton Fund.
• Newton Advanced Fellowships, to support early to mid-career international researchers from partner countries.
Funded by the Government Newton Fund.
• Global Challenges Research Fund Networking Grants, which support collaborations between developing countries and the UK and to hold networking events aimed at addressing global challenges.
Funded by the Department for Business, Energy and Industrial Strategy (BEIS) Global Challenges Research Fund (GCRF).
• Hamied Foundation UK-India Antimicrobial Resistance (AMR) Visiting Professorship Scheme. This scheme will support the travel and subsistence costs of UK researchers wishing to visit India to develop long-term collaborations in this highly-important and topical field of biomedical research.
Funded by the Yusuf and Farida Hamied Foundation

The Academy is also currently working with partners to develop new UK and international schemes.

The grants programmes complement other activities within the Biomedical Grants and Careers Policy department at the Academy, including the Mentoring and Career Development schemes for early career researchers, the INSPIRE scheme to support medical students to pursue an academic career and the SUSTAIN programme to work with women researchers to enable them to thrive in their independent research careers.

The Academy continues to influence national policy on academic training and career structures for both basic and clinical scientists. The Academy’s policy work can take many forms: reports, position papers, correspondence, representation on Government and external panels, evidence to Parliamentary committees, seminars and workshops. All policy statements are endorsed by the Academy’s Council. Our careers policy work informs our activities and ensures that our schemes remain fit for purpose.


Salary: £36,146 - £39,423

Role Duration: Full time, Permanent

As a key member of the Academy’s close-knit careers team, the grant manager  will lead on delivery of a sub-set of our UK and international grants portfolio to support our key strategic objectives ‘promoting excellence and developing talented researchers. Working in a small team gives you the opportunity to develop line management skills, set and manage your budgets and be directly involved in securing funding for our schemes. You will keep abreast of developments in UK medical research funding policies and the wider career policy context to ensure that the Academy's grants schemes remain innovative, attractive and fit for purpose. You will also work with our international policy team to help develop and deliver any international grant programmes within your portfolio. Working closely across Academy teams, you will work to ensure the delivery of a coherent portfolio of support activities for UK and international researchers including the organisation of events for our award holders. The Academy is an outward-facing organisation and as grant manager at the Academy you will have many opportunities to engage with a range of stakeholders including Fellows and senior academics, HEI staff, our funding partners, professional organisations and researchers.  



• To manage a subset of our portfolio of UK and / or international grant programmes, maintaining and developing robust operational processes including the continued development and implementation of our online grant management system. You will ensure that the high standards and prestige of the Academy are maintained in all grants processes and contractual requirements are met.
• To line manage the Grants Officer(s) and oversee their development. The Grants Manager will support the Grants Officers to administer the portfolio of grants programmes including the promotion of schemes, eligibility check of applications, organisation of the peer review of eligible applications; convening and working with selection panels, including preparation of committee papers, reports and financial information; awarding of the grants and their continued management - including monitoring grant progress through Researchfish or other reporting mechanisms; preparation of feedback to unsuccessful applications and the prompt response to queries from potential applicants, awardees and unsuccessful applicants. 
• To develop and oversee meetings and celebrations for award holders including regular inductions, training workshops and scientific meetings.
• To develop and maintain the budgets for the portfolio of grant programmes, in line with internal management systems, including regular forecasting and monitoring of expenditure. The Grants Manager will work closely with the finance department.
• To research national and international developments in grant-making and explore how the Academy’s schemes align with other emerging initiatives and ensure the Academy implements best practice and brief senior management on findings. 
• To establish contacts and liaise with a range of stakeholders, including Higher Education Institutions, funding agencies, delivery partners, other professional bodies and young researchers, in order to ensure the programmes are responsive to continued developments in training and career pathways. 
• To produce high quality reports, both internally and for our external funding partners including papers for Council, Officers and other Academy meetings as required.
• To draft funding proposals, in liaison with the Head of Grants and Programmes, for existing and potential new schemes and develop and implement new grants schemes and all associated processes and documentation, as required.
• To develop and implement evaluation mechanisms to monitor the success of our grants programmes including management of our Researchfish monitoring platform and external contractors. 
• To liaise with the Academy’s Communications and Policy teams to ensure the grant programmes relate to the Academy’s wider strategy and to raise the profile of our schemes. 
• To produce and refresh guidance and support materials for the programmes, including printed publications and reports, e-mails and content for the Academy’s website.  
• To undertake all other ad hoc duties that can be reasonably expected of this post.

Key liaisons

Head of Grants, Head of Programmes, Director of Biomedical Grants and Policy, Grants Officer, Biomedical Grants and Careers Policy Team, Head of International Policy, International Policy Manager, Executive Director, Director of Finance & Resources and Finance team, Director of Communications and Communications team, Honorary Officers, Council members, Fellows and Advisory Committee members

Other information

Annual leave     
29 days per annum, including Christmas closure dates, plus bank holidays 

The Academy contributes 7.5% of gross salary to a Legal & General scheme, with an employee contribution of 3%.

Life assurance              
3 x annual gross salary 

Staff lunch                 
Free hot lunch available to staff on site Monday – Thursday

Season ticket travel loan interest free    
Available to all staff after completion of probationary period
Family friendly benefits     
A range of enhanced benefits


The deadline for all applications is Midnight 7 April 2019.

Interviews will be on 18 April 2019. 




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MAY 2018



We are The Academy of Medical Sciences (Company No. 3520281, Register Office: 41 Portland Place).

We are committed to protecting the privacy and security of your personal information. We want you to be confident that your information will be properly protected whilst in our possession.

This privacy notice describes how we, and carefully selected parties we work with, will collect and use personal information about you.


We are a data “controller”. This means that we are responsible for deciding how we hold and use personal information about you. We are required under data protection legislation to notify you of the information contained in this privacy notice.

You are being sent a copy of this privacy notice because you are applying for work with us (whether as an employee, worker or contractor). It makes you aware of how and why your personal data will be used, namely for the purposes of the recruitment exercise, and how long it will usually be retained for. It provides you with certain information that must be provided under the General Data Protection Regulation ((EU) 2016/679) (GDPR).

If you have any questions about our use of your personal information, or you wish to exercise one of your rights under data protection legislation, please contact us. A summary of your rights is detailed in this notice. 


In connection with your application for work with us, we will collect, store, and use the following categories of personal information about you:

  • The information you have provided to us in your curriculum vitae and covering letter.
  • The information you have provided on our application form, including name, title, address, telephone number, email address, date of birth, gender, employment history and qualifications.
  • Any information you provide to us during an interview.

We may also collect, store and use the following “special categories” of more sensitive personal information:

  • Information about your race or ethnicity, religious beliefs, sexual orientation and political opinions.
  • Information about your health, including any medical condition, health and sickness records.
  • Information about criminal convictions and offences.



We collect personal information about candidates from the following sources:

  • You, the candidate.
  • Recruitment agencies, where used to manage the recruitment, from which we collect the following categories of data: referee information, name, title, address, telephone number and email address.
  • Your named referees, from whom we collect the following categories of data: confirmation of dates employed and job titles.


We will use the personal information we collect about you to:

  • Assess your skills, qualifications, and suitability for the role.
  • Carry out background and reference checks, where applicable.
  • Communicate with you about the recruitment process.
  • Keep records related to our hiring processes.
  • Comply with legal or regulatory requirements.

It is in our legitimate interests to decide whether to appoint you to a role since it would be beneficial to our business to appoint someone to that role. We also need to process your personal information to decide whether to enter into a contract of employment or services with you.

Having received your CV and covering letter and/or your application form, we will then process that information to decide whether you meet the basic requirements to be shortlisted for the role. If you do, we will decide whether your application is strong enough to invite you for an interview. If we decide to call you for an interview, we will use the information you provide to us at the interview to decide whether to offer you the role.

If we decide to offer you the role, we will then take up references and carry out a right to work check and fitness for work before confirming your appointment.

If you fail to provide personal information

If you fail to provide information when requested, which is necessary for us to consider your application (such as evidence of qualifications or work history), we will not be able to process your application successfully. For example, if we require references for the particular role and you fail to provide us with relevant details, we will not be able to take your application further.

Also, any offer made to you may be conditional upon you providing evidence of your identity and your right of work in the UK. This is a legal requirement. If you fail to provide this information we may not be able to offer you employment.



We will use your particularly sensitive personal information in the following ways:

  • We will use information about your disability status to consider whether we need to provide appropriate adjustments during the recruitment process, for example whether adjustments need to be made during an interview. We have a legal obligation to make reasonable adjustments in certain circumstances.
  • We may ask you for information regarding your health to establish whether you will be able to carry out a function that is intrinsic to the work concerned, pursuant to the Equality Act 2010.
  • We will use information about your race or national or ethnic origin, religious, philosophical or moral beliefs, or your sexual orientation, to ensure meaningful equal opportunity monitoring and reporting.


We do not envisage that we will process information about criminal convictions.


We do not envisage that any decisions will be taken about you using automated means, however we will notify you in writing if this position changes.


Why might you share my personal information with third parties?

All our third-party service providers and other entities in the group are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.


We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need-to-know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.


How long will you use my information for?

We will retain your personal information for a period of six months after we have communicated to you our decision about whether to appoint you to a role. We retain your personal information for that period so that we can show, in the event of a legal claim, that we have not discriminated against candidates on prohibited grounds and that we have conducted the recruitment exercise in a fair and transparent way. After this period, we will securely destroy your personal information in accordance with our data retention policy and applicable laws and regulations.

If we wish to retain your personal information on file, on the basis that a further opportunity may arise in future and we may wish to consider you for that, we will write to you separately, seeking your explicit consent to retain your personal information for a fixed period on that basis.



Your rights in connection with personal information

Under certain circumstances, by law you have the right to:


  • Request access to your personal information (commonly known as a “data subject access request”). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.
  • Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
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  • Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.
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  • Request the transfer of your personal information to another party.

If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact Jemini Prajapati, HR Manager in writing.



When you applied for a role with us, you consented to us processing your personal information for the purposes of the recruitment exercise. You have the right to withdraw your consent for processing for that purpose at any time, if you no longer wish for us to involve you in the recruitment process. To withdraw your consent, please contact Jemini Prajapati, HR Manager. Once we have received notification that you have withdrawn your consent, we will no longer process your application and, subject to our retention policy, we will dispose of your personal data securely.

If you have any questions about this Privacy Notice or how we handle your personal information, please contact the Jemini Prajapati, HR Manager.

You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues.


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