Communications Officer

The Academy of Medical Sciences London United Kingdom Communication

Company Description

The Academy’s core mission is to advance biomedical and health research and its translation into benefits for society. We are working to secure a future in which:
•    UK and global health is improved by the best research
•    The UK leads the world in biomedical and health research, and is renowned for the quality of its research outputs, talent and collaborations. 
•    Independent, high quality medical science advice informs the decisions that affect society. 
•    More people have a say in the future of health and research. 

The Academy’s 1200 Fellows have been elected on the basis of outstanding contributions to a range of scientific fields, and are drawn from universities, hospitals, general practice, industry and the public service. Our Fellows are central to all we do. It is their talent and expertise that ensures we can bring authoritative opinion and practical guidance to complex issues in medical science and healthcare.

Established in 1998 as an expert body to deal with issues at the interface of medical science and healthcare, the Academy is part of the national academies group, alongside the Royal Society, British Academy, and the Royal Academy of Engineering. We are governed by a Council of 21 Fellows, including 6 Honorary Officers who provide strategic advice and oversight. Professor Sir Robert Lechler FMedSci is the current President.

The Academy is:
•    An elected Fellowship of the UK’s best biomedical and health researchers
•    An independent source of evidence-based and expert advice
•    Connected to, and respected by, decision makers
•    Focused on realising cross-disciplinary opportunities across academia, industry and healthcare.     
•    Committed to improving and celebrating diversity - in all its forms - in the biomedical and health research community
•    Global in outlook, reach and influence
•    Catalytic, inclusive and accessible in our approach
•    Responsive to change and innovative in our solutions 
•    Adept at maximising our impact through partnership working

We seek to advance UK and global biomedical and health research through five strategic challenges (as set out in our 2017-22 strategy):
1.    To harness our expertise and convening power to tackle the biggest scientific and health challenges and opportunities facing our society. 
2.    To lead innovation in the development of research talent through funding and careers support.
3.    To achieve influence and impact beyond the UK to improve health and well-being.
4.    To become the exemplar of a ‘modern scientific academy’ – diverse, trusted, dynamic, relevant and accessible.
5.    To enhance the Academy’s delivery capability, making sure we have the Fellows, staff, partners, resources and influence to make an even greater contribution to the UK and beyond. 

The Fellowship is served by a team of 51 staff. 

Our staff values
Recently we identified the following values as most important to the Academy staff: 
•    Collaboration
•    Striving for excellence
•    Integrity
•    Evidence based
•    Inclusive

We also highlighted the following behaviours as vital to the way we work - agility, kindness and resilience.


Communications at the Academy
Communications at the Academy encompasses a broad range of activities including media and digital communications, print production, public and patient engagement and events for professionals and the public. The post holder is responsible for supporting the delivery of communications activities that meet our strategic objective to ‘Engage patients, the public and professional in dialogue’ and to support our strategic challenges to ‘Harness our expertise and convening power to tackle the biggest scientific and health challenges and opportunities facing our society’ and ‘To become the exemplar of a ‘modern scientific academy’ – diverse, trusted, dynamic, relevant and accessible.’

Position

Salary: £26,000-£28,000

Role duration: 12 months fixed term​, Full time

The purpose of this role is to ensure clear and consistent messages about the Academy’s work reach audiences in dynamic, accessible and engaging ways. The post holder is required to work across a portfolio of long- and short-term projects. The will work with different teams within the Academy and a range of external stakeholders, to deliver innovative and effective communications campaigns, and virtual and in-person events. 

The post holder will write and develop engaging digital content, support the team to respond to proactive and reactive media enquiries, and help develop and deliver activities that engage and involve the public, patients and carers in decisions about biomedical and health research. 

This is a 12 month post to support the Academy at a time of increased communications activities, with a number of rapid and long-term COVID-19 projects to balance alongside our usual programmes.

The post is in the Communications team which is part of the wider Corporate Affairs directorate. The post reports to the Communications and Engagement Manager.
 

Requirements

Media
•    Work alongside other members of the communications team, in particular the Senior Communications Officer (Media), to respond to media enquiries - this will include some out-of-hours work.
•    Support press office functions such as recording and evaluating media coverage and building press distribution lists.
•    Support the organisation of media training and coaching for key spokespeople.
•    Write and distribute reactive press statements as required.

Digital communications
•    Work with the Communications and Engagement Manager to deliver the Academy’s digital communications strategy.
•    Support day-to-day website updates to ensure content is fresh, accurate, and meets the needs of key audiences. 
•    Scope and write/produce digital content such as news items, blog posts, images infographics, video and audio.
•    Post news stories, blogs and responses on the Academy’s social media accounts. 
•    Work with staff, Fellows and grant awardees to identify formats and opportunities for digital communications.
•    Write and distribute newsletters, bulletins and marketing materials.
•    Monitor and report website and social media activity, providing regular and timely updates on analytics as needed.

Events
•    Research and scope potential topics, formats, speakers, audiences and participants for events.
•    Support the delivery of workshops to feed public, patient, carer and healthcare professionals’ views into our policy programme. 
•    Plan and develop events and activities that support researchers to develop communication and engagement skills.
•    Write and coordinate news articles, blogs and funder reports for events.
•    Assist with data collection, analysis and reporting for with event evaluations.

Diversity and inclusion
•    Champion diversity and inclusion across Academy communications activities.
•    Support staff to develop communications that reflect the diversity of medical science.
•    Make connections at individual, organisational and community levels to broaden participation in Academy events and public engagement activities.

Other information

Location
The Academy offices are based at 41 Portland Place, London, W1B 1QH, however due to the COVID-19 pandemic staff are currently working remotely. While it is anticipated that some office space will be available for some staff from Autumn 2020 there will be no in person events until January 2021 at the earliest. 

Annual leave     
29 days per annum, including Christmas closure dates, plus bank holidays 

Pension                
The Academy contributes 7.5% of gross salary to a Legal & General scheme, with an employee contribution of 3%.

Life assurance              
3 x annual gross salary 

Staff lunch                 
Free hot lunch available to staff on site Monday – Thursday (when back in the office)

Season ticket travel loan interest free    
Available to all staff after completion of probationary period
              
Family friendly benefits     
A range of enhanced benefits

 

The deadline for all applications is 5pm on Monday 28 September​ 2020.

All interview will be done remotely. Interviews are likely to be week commencing 5 October 2020.

Attachments

Apply

Already registered? Click here

Not registered? Complete the form

Please add all relevant employment.

Please add your supporting statement here. The statement shouldn't be longer than 2 pages of A4 or equivalent.

Please include names and addresses of two referees. Both referees should be previous employers and one of them should be your current or most recent employer. We reserve the right to contact other previous employers if necessary. We will not contact your present employer unless and until we have decided to offer you the job.

In accordance with Section 8 of the Asylum and Immigration Act 1996, an offer of employment will only be confirmed upon receipt of original documentation e.g. N.I. Number, P45, Passport.

Click here (or drag and drop) to Upload a file
doc, docx, txt, rtf, pdf, odt (Max: 2 MB)

PRIVACY NOTICE FOR JOB APPLICANTS

MAY 2018


WHAT IS THE PURPOSE OF THIS DOCUMENT?  

 

We are The Academy of Medical Sciences (Company No. 3520281, Register Office: 41 Portland Place).

We are committed to protecting the privacy and security of your personal information. We want you to be confident that your information will be properly protected whilst in our possession.

This privacy notice describes how we, and carefully selected parties we work with, will collect and use personal information about you.


 

We are a data “controller”. This means that we are responsible for deciding how we hold and use personal information about you. We are required under data protection legislation to notify you of the information contained in this privacy notice.

You are being sent a copy of this privacy notice because you are applying for work with us (whether as an employee, worker or contractor). It makes you aware of how and why your personal data will be used, namely for the purposes of the recruitment exercise, and how long it will usually be retained for. It provides you with certain information that must be provided under the General Data Protection Regulation ((EU) 2016/679) (GDPR).

If you have any questions about our use of your personal information, or you wish to exercise one of your rights under data protection legislation, please contact us. A summary of your rights is detailed in this notice. 

THE KIND OF INFORMATION WE HOLD ABOUT YOU  

In connection with your application for work with us, we will collect, store, and use the following categories of personal information about you:

  • The information you have provided to us in your curriculum vitae and covering letter.
  • The information you have provided on our application form, including name, title, address, telephone number, email address, date of birth, gender, employment history and qualifications.
  • Any information you provide to us during an interview.

We may also collect, store and use the following “special categories” of more sensitive personal information:

  • Information about your race or ethnicity, religious beliefs, sexual orientation and political opinions.
  • Information about your health, including any medical condition, health and sickness records.
  • Information about criminal convictions and offences.

 

HOW IS YOUR PERSONAL INFORMATION COLLECTED?  

We collect personal information about candidates from the following sources:

  • You, the candidate.
  • Recruitment agencies, where used to manage the recruitment, from which we collect the following categories of data: referee information, name, title, address, telephone number and email address.
  • Your named referees, from whom we collect the following categories of data: confirmation of dates employed and job titles.

HOW WE WILL USE INFORMATION ABOUT YOU  

We will use the personal information we collect about you to:

  • Assess your skills, qualifications, and suitability for the role.
  • Carry out background and reference checks, where applicable.
  • Communicate with you about the recruitment process.
  • Keep records related to our hiring processes.
  • Comply with legal or regulatory requirements.

It is in our legitimate interests to decide whether to appoint you to a role since it would be beneficial to our business to appoint someone to that role. We also need to process your personal information to decide whether to enter into a contract of employment or services with you.

Having received your CV and covering letter and/or your application form, we will then process that information to decide whether you meet the basic requirements to be shortlisted for the role. If you do, we will decide whether your application is strong enough to invite you for an interview. If we decide to call you for an interview, we will use the information you provide to us at the interview to decide whether to offer you the role.

If we decide to offer you the role, we will then take up references and carry out a right to work check and fitness for work before confirming your appointment.

If you fail to provide personal information

If you fail to provide information when requested, which is necessary for us to consider your application (such as evidence of qualifications or work history), we will not be able to process your application successfully. For example, if we require references for the particular role and you fail to provide us with relevant details, we will not be able to take your application further.

Also, any offer made to you may be conditional upon you providing evidence of your identity and your right of work in the UK. This is a legal requirement. If you fail to provide this information we may not be able to offer you employment.

 

HOW WE USE PARTICULARLY SENSITIVE PERSONAL INFORMATION  

We will use your particularly sensitive personal information in the following ways:

  • We will use information about your disability status to consider whether we need to provide appropriate adjustments during the recruitment process, for example whether adjustments need to be made during an interview. We have a legal obligation to make reasonable adjustments in certain circumstances.
  • We may ask you for information regarding your health to establish whether you will be able to carry out a function that is intrinsic to the work concerned, pursuant to the Equality Act 2010.
  • We will use information about your race or national or ethnic origin, religious, philosophical or moral beliefs, or your sexual orientation, to ensure meaningful equal opportunity monitoring and reporting.


INFORMATION ABOUT CRIMINAL CONVICTIONS  

We do not envisage that we will process information about criminal convictions.

AUTOMATED DECISION-MAKING  

We do not envisage that any decisions will be taken about you using automated means, however we will notify you in writing if this position changes.

DATA SHARING  

Why might you share my personal information with third parties?

All our third-party service providers and other entities in the group are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.

DATA SECURITY  

We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need-to-know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.

DATA RETENTION  

How long will you use my information for?

We will retain your personal information for a period of six months after we have communicated to you our decision about whether to appoint you to a role. We retain your personal information for that period so that we can show, in the event of a legal claim, that we have not discriminated against candidates on prohibited grounds and that we have conducted the recruitment exercise in a fair and transparent way. After this period, we will securely destroy your personal information in accordance with our data retention policy and applicable laws and regulations.

If we wish to retain your personal information on file, on the basis that a further opportunity may arise in future and we may wish to consider you for that, we will write to you separately, seeking your explicit consent to retain your personal information for a fixed period on that basis.

 

RIGHTS OF ACCESS, CORRECTION, ERASURE, AND RESTRICTION  

Your rights in connection with personal information

Under certain circumstances, by law you have the right to:

 

  • Request access to your personal information (commonly known as a “data subject access request”). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.
  • Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
  • Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).
  • Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.
  • Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.
  • Request the transfer of your personal information to another party.

If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact Jemini Prajapati, HR Manager in writing.

 

RIGHT TO WITHDRAW CONSENT  

When you applied for a role with us, you consented to us processing your personal information for the purposes of the recruitment exercise. You have the right to withdraw your consent for processing for that purpose at any time, if you no longer wish for us to involve you in the recruitment process. To withdraw your consent, please contact Jemini Prajapati, HR Manager. Once we have received notification that you have withdrawn your consent, we will no longer process your application and, subject to our retention policy, we will dispose of your personal data securely.

If you have any questions about this Privacy Notice or how we handle your personal information, please contact the Jemini Prajapati, HR Manager.

You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues.

 

(If you do not accept, your request cannot be processed)
(Fields marked with * are required)