HITZ Programme – Tutor

Creative Sport & Leisure City of Bristol (B) United Kingdom Sport and Leisure

Company Description

Creative Sport & Leisure specialises in Apprenticeships and work-based learning, specifically within Active Leisure, Learning and Well-being. At Creative Sport & Leisure we believe in life-long learning within this sector, sport and active leisure is a career choice that is sometimes overlooked by some other professions.  We believe that our sector is just as important as any other and should consist of reliable, trained professionals with the expertise to perform to the highest possible standard.  In order to achieve this, we believe we have the best expertise in order to support those wishing to be professionals in achieving their life long ambitions.

We are currently recruiting for a Hitz Tutor for Bristol Bears Rugby Club.


Description of Job Role:

The role of the HITZ Tutor provides academic and pastoral support to learners to enable them to successfully complete their programme of study. The tutor is responsible for supporting learners on programme to develop Maths, English and employability skills. In addition to this learners have the opportunity to achieve a nationally recognised vocational qualification in sport. As a HITZ Tutor you will achieve this by contributing to planning sessions and developing appropriate schemes of work and lesson plans in order to deliver qualifications successfully.   HITZ Tutors will also undertake individual reviews, monitor progress made against qualification criteria and planning actions and activities to fully support the achievement of the learner on the programme.

Key Responsibilities:

  • To plan, prepare and teach lessons which meet Ofsted criteria for good or better teaching and learning.
  • To deliver and assess on the following programmes: BTEC Sport and Active Leisure, Employability and Functional Skills Maths and English.
  • Develop and produce course materials for learning activities to ensure learners are appropriately engaged, supported and able to achieve success.
  • To assess learner’s work against the criteria stated by the Awarding Body and contribute to the Internal Verification process.
  • Work closely with the HITZ Officer to organise and facilitate offsite activities including a visit to an Outdoor Adventure Centre and relevant Industry Days.
  • To liaise with the Training Provider designated person concerning ‘on course’ support provided for learners taught by the tutor, to ensure effective communication exists between ‘support’ and ‘delivery’.
  • Review teaching and learning strategies, plan sessions to fully facilitate the progression of the learner on the programme.
  • To carryout timely learner reviews.
  • Create, maintain and analyse accurate data concerning learners taught by the tutor and produce effective, efficient and well organised records and reports to assist in day to day working and financial audit. Provide up to date and accurate feedback to the Training Provider.
  • To monitor and track the overall progress of learners in the caseload, accessing relevant support systems and staff expertise as needed. Monitor attendance, punctuality and ILPs (Individual learner’s plans) of these learners.
  • Support and respond sensitively and empathically to learner disclosures, observing confidentiality where appropriate and referring appropriately in the case of safeguarding young people.
  • Refer learners concerns to the nominated person for safeguarding and child protection
  • Make recommendations to the Training Provider where interventions and strategies deployed have failed to address concerns about a learner’s progress.
  • To order, using company documentation, equipment and materials required for the smooth running of the classes taught from the Training Provider.
  • To maintain discipline and Health and Safety requirements in all areas of the centre.
  • To ensure that the ‘housekeeping’ of your training environment, and the work area in general, meets company requirements.
  • Internally Verify courses as recommended by Training Manager in line with Company Policy.

Key tasks to support responsibilities of the role:

  • The preparation of lesson plans and learning aids to be developed and shared with others in the Training team.
  • To register learners twice a day 5 minutes before the start of the morning and afternoon sessions
  • Ensure work areas are well prepared with appropriate tools, equipment and materials in order that teaching and learning can be effective.
  • To plan and execute appropriate assessments for learners, in accordance with the requirements of the Awarding Body.
  • To engage with local stake holders to establish work experience placements.
  • To work closely with the HITZ Officer and HITZ Manager to recruit new learners.
  • Maintain accurate and up to date learner progress information.
  • In liaison with the Training Provider, refer learners to Learner Service when a need is identified.
  • Dealing with difficult behaviour in a calm and professional manner in accordance with company policies.
  • To promote Health and Safety procedures at all times.


 Education & Training

➢ A minimum of PTLLS or a willingness to achieve this in the first year

➢ Computer related qualifications (desirable)

➢ Minimum of Level 2 or equivalent qualification(s) in English and maths

➢ Minimum of level 2, but preferably a Level 3, qualification in the vocational area

➢ An Assessor and/or IV qualification (desirable)

➢ A willingness to engage in continuous professional development

Experience which demonstrates:

➢ Industry experience for the job role and sector.

➢ Understanding of the needs of people

➢ Knowledge of the qualification framework (desirable)

➢ Work with people, preferably within an educational environment

➢ An ability to show initiative in developing and maintaining systems 

➢ Presenting to groups of people in an engaging and informative manner

➢ An ability to provide accurate information

➢ An ability to deal with people sensitively and confidentiality within policies and procedures

➢ Competent use of database systems to record, analyse data and provide reports

Personal Skills & Qualities

➢ Articulate and approachable, good interpersonal skills

➢ Good telephone manner and attention to internal and external customer care

➢ Able to communicate with learners and employers at all levels both verbally and in writing

➢ Self-motivation

➢ Personal organisation

➢ Able to work under pressure and to deadlines

➢ High level of attention to detail

➢ Flexibility and ability to contribute to a team approach

➢ Ability to use initiative

➢ Honesty and Integrity

➢ Professional Appearance

Successful candidates will be expected to embrace the values of the organisation namely; Unity, Integrity and Collaboration.

Other information

This is a temporary part time position (0.8 FTE) until mid August 2019

Successful applicants will be subject to a check by the Disclosure and Barring Service.


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This notice describes how Creative Sport & Leisure Ltd (CSL) uses and protects your personal information you provide to us.

How we collect your information

We may collect your personal data in a number of ways, for example:

  • From the information you provide when you apply for a position with CSL via our Human Resources system.
  • From the application documentation i.e. application form, equal opportunities monitoring form, declaration of unspent and relevant spent criminal offences form, and employment reference forms, provided at interview stage.
  • From induction documentation i.e. Employee Information sheet, Distribution of lump sum Death Benefit form, confidential medical questionnaire, to on-board you as a member of CSL.
  • From documentation provided to prove eligibility of right to work in the UK i.e. passport, birth certificate etc.
  • From documentation provided to check driving licence status with DVLA i.e. driver number, national Insurance number.
  • From relevant documentation provided to make application for an enhanced check by the Disclosure and Barring Service, i.e. passport, driving licence, bank statement/utility bill etc.
  • From sight of original copies of qualifications to provide proof of suitability to teach our Learners.
  • From third parties, for example from your previous or current employer, who may provide a reference about you or who may sponsor your studies.
  • In various other ways as you interact with us during your time as an employee with CSL for the various purposes set out below.

Workforce data is essential for the company’s operational use. Whilst the majority of personal information is mandatory, some of it is requested on a voluntary basis. In order to comply with General Data Protection Regulations (GDPR) 2018, we will inform you at the point of collection, whether you are required to provide certain information to us or if you have a choice in this.

How we use your personal information

The data you provide CSL as an employee allows us to evidence your eligibility for your job role and enables us to comply with statutory employment regulations and other such processes, such as performance management, absence management and professional development

When you supply personal information, we have legal obligations towards you in the way we handle that data.  We must collect the information fairly, that is, only collect the information we need, and we must explain how we will use it and tell you if we want to pass the information on to anyone else.

As a Data subject you have a statutory right to view any personal information that we may hold under the Data Protection Act 1998 and General Data Protection Regulations (GDPR) 2018.

The categories of Employee information that we collect include

  • Personal information (such as name, national insurance number and address)
  • Characteristics (such as ethnicity, gender, nationality, country of birth)
  • Contract information (such as start date, hours worked, posts held, and salary)
  • Attendance information (such as number of absences and absence reasons, etc.)
  • Performance information, and qualification achievements
  • Relevant medical information

This list is not exhaustive.

Why we collect and use this information

To conform with Article 6 and Article 9 of the General Data Protection Regulation, we collect and use your personal information to: 

  • Interact with you as an applicant, prior to employment, as part of the recruitment process.
  • Enable the development of a comprehensive picture of the workforce and how it is deployed.
  • Inform the development of recruitment and retention policies.
  • Enable individuals to be paid.
  • For any other purpose for which you provide us with your personal data.

Links From Our Site 

Our website may contain links to other websites.  Please note that we have no control of websites outside of http://www.creativesportandleisure.co.uk if you provide information to a website to which we link, we are not responsible for its protection and privacy.  You are advised to read the privacy policy or statement of other websites prior to using them. 

Storing Workforce Data

We will hold your personal information in paper and electronic form.  The workforce data we collect is kept on an HR system and only accessed by your line manager and HR, and in a personnel file held securely by HR.

To prevent unauthorised disclosure or access to your information, we have implemented strong organisational and technical security safeguards.

Your data will be securely destroyed as listed below.  We will ensure that all personal information supplied is held securely in accordance with the Data Protection Act 1998. We keep your personal data for:

Type of Data

Retention Period


Personnel files including training records and notes of disciplinary and grievance hearings

7 years from the end of employment

References and potential litigation

Application forms/interview notes

At least 6 months from the date of interview

Time limits on litigation

Income Tax and NI returns, including correspondence with Tax Office

At least 3 years after the end of the financial year to which the records relate

Income Tax (Employment) Regulations 1993

Statutory Maternity Pay records and calculations

At least 3 years after the end of the financial year to which the records relate

Statutory Maternity Pay (General) Regulations 1986

Statutory Sick pay records and calculations

At least 3 years after the end of the financial year to which the records relate

Statutory Sick Pay (General) Regulations 1982

Wages and salary records

6 years

Taxes Management Act 1970

Accident books: records and reports of injuries and diseases

At least three years after the date of the last entry

Social Security (Claims and Payments) Regulations 1979: RIDDOR 1995

Health records

During employment

Management of Health and Safety at Work Regulations

Health records where reason for termination of employment is connected with health

3 years

Limitation period for personal injury claims

Who we share Employee information with

We do not share information about our workforce members with anyone without consent unless the law and our policies allow us to do so.

We routinely share employee information with:

  • The Disclosure and Barring Service (DBS)
  • Local Authorities, (LADO)
  • Public Bodies (Ofsted, HRMC)
  • Pension Provider
  • Office of National Statistics
  • Awarding Bodies
  • Other bodies if required by the law
  • Reference requests

Requesting access to your personal data

Under Data Protection Legislation, you have the right to request access to information about you that we hold. To make a request for your personal information, contact: The People Manager on denise.mooney@creativesportleisure.co.uk

If you request information, we aim to provide this to you, where possible, within 30 days.  Where this is not possible, we will keep you informed.

You also have the right to:

  • Object to processing of personal data that is likely to cause, or is causing, damage or distress.
  • Prevent processing for the purpose of direct marketing.
  • Object to decisions being taken by automated means.
  • In certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and
  • claim compensation for damages caused by a breach of the Data Protection regulations.

If you have a concern about the way we are collecting or using your personal data, we request that you raise your concern with us in the first instance.

Changes to This Privacy Notice 

We will keep this Privacy Notice under regular review and reserve the right to change it as necessary from time-to-time or if required by law.  Any changes will be immediately communicated to all employees.


If you would like to discuss anything in this privacy notice, please contact: People Manager, denise.mooney@creativesportleisure.co.uk

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